Senior Assistant, Fund Services

Vistra; Johor; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A leading corporate service provider in Johor Bahru, Malaysia, is seeking a Senior Assistant to handle company secretarial matters and ensure compliance with corporate regulations. The role offers a flexible hybrid working arrangement and comprehensive benefits including medical insurance, dental coverage, and a wellness allowance. The ideal candidate will have a degree in business administration or law and prior experience in corporate secretarial work. Join a dynamic team committed to your professional growth and well-being.

Benefits

Flexible hybrid working arrangement

Birthday leave

Comprehensive medical insurance

Wellness allowance

Competitive annual leave

Internal mentorship program

Qualifications

• Must have prior experience in corporate secretarial work.
• Strong organisational skills with the ability to prioritise tasks.
• Experience with compliance and company governance matters.

Responsibilities

• Assist in handling company secretarial matters across jurisdictions.
• Ensure compliance with corporate governance and reporting.
• Prepare minutes, resolutions, and various statutory documents.

Skills

Meticulous attention to detail

Ability to work under tight deadlines

Strong team player

Independent and self-motivated

Education

Degree / Diploma in business administration or law

Recognised Degree / Diploma with MAICSA/ICSA qualifications

Job description

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It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team asSenior Assistant. Reporting to the Director, full-time and permanent position is based in Johor Bahru, Malaysia, allowing you to make a significant impact to our Corporate Secretarial Services and its’ growth.

Key responsibilities

• Assist in handling company secretarial matters for various jurisdictions including offshore companies (i.e. Cayman Islands and British Virgin Islands)
• Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
• Prepare minutes, resolutions and statutory documents etc.
• Update and maintain statutory records
• Ensure documents and files are correctly named, saved and maintained in the database
• Provide KYC support and maintain KYC documentation
• Provide administrative support to the corporate secretarial teams in other offices
• Prepare agenda, issue notice, attend (where necessary) with Assistance Manager / Manager and record minutes of relevant board meetings.
• Assist in preparing/reviewing/managing work pass administration including application, renewal, issuance and cancellation of Work Pass
• Any other ad-hoc duties.

Key requirements

• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking
• Independent and self-motivated
• Ability to organise and prioritise work with minimum supervision
• Strong team player
• Prior experience in corporate secretarial works is great advantage
• Degree /Diploma in business administration or law
• Prior experience in corporate secretarial works is great advantage.
• Experience in the professional firms and in handling companies in various jurisdictions is an advantage.
• Knowledge on fund structures and compliance would be an advantage

Education/Professional Qualifications

• Degree / Diploma in business administration or law
• Recognised Degree / Diploma with MAICSA/ICSA qualifications or currently pursing MAICSA / ICSA

Company Benefits

At our Malaysia office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like ICSA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!