Senior Administrative Assistant

Collabera; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading staffing company in Penang is seeking an experienced administrative assistant to provide support to senior executives and manage office tasks independently. The ideal candidate will have 3-5 years of experience, strong organizational skills, and the ability to coordinate events and manage communications effectively. This is an opportunity to work in a dynamic environment supporting teams across Southeast Asia.

Qualifications

• 3-5 years experience as admin assistant is preferred.
• Ability to run the admin/scheduler work very independently.
• Demonstrates the ability to independently source and propose solutions.

Responsibilities

• Performs various administrative and project-related activities.
• Provides support to executives and managers by handling office tasks.
• Plans and coordinates internal events.

Skills

Administrative support

Organizational skills

Communication skills

Event planning

Job description

Role:

• Performs various administrative, organizational, financial, operational, and project-related activities in support of an individual or groups
• Provides support to senior executives, managers, and office visitors by handling daily office tasks.
• Organizes meeting schedules, manages, and maintains conference rooms for executives and various office teams.
• Plans, coordinates, and executes internal events such as off-sites, team building events and organization wide meetings.
• Provides professional communication via phone, e-mail, and mail.
• Generates reports and presentations, sets up meetings, manages office space, writes and edits documents and manages filing systems.
• Prepares communications, such as memos, emails, invoices, reports and other correspondence.
• Provides real-time scheduling support by booking appointments and preventing conflicts.
• Manages calendars, travel arrangements and expense reporting.

Requirement:

• 3-5 Years experience as admin assistant is preferred.
• Candidate should be able to run the admin/scheduler work very independently
• Demonstrates the ability to independently source and propose solutions within their scope of responsibility.
• Candidate should be able to support team members for Southeast Asia region, including China & Vietnam.