Senior Admin & Operation Executive

BENARLAB SDN BHD; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic company in Malaysia is seeking an administrative support specialist to assist with office management, sales and purchase processes, and imports. The ideal candidate will have a diploma or degree in Business Studies or Economics, along with at least three years of relevant experience. Familiarity with Autocount software, excellent communication skills, and proficiency in MS Office are essential. Additional skills in organization, multitasking, and problem-solving will be advantageous. This role offers a chance to work in a fast-paced environment, promoting teamwork and responsibility.

Qualifications

• At least 3 years of working experience in related field.
• Familiarity with Autocount / SQL software preferred.
• Familiarity with SST and e-invoicing.

Responsibilities

• Office management support for general administrative work.
• Assist in sales & purchase process including issuing orders.
• Monitor delivery status and communicate with stakeholders.
• Assist in imports process and liaise with agents and suppliers.
• Perform finance-related tasks and assist finance manager.

Skills

MS Office

Microsoft Excel

Communication skills

Interpersonal skills

Problem-solving skills

Organization

Multitasking

Hardworking

Attention to detail

Teamwork

Education

Diploma or Bachelor's Degree in Business Studies/Administration/Management or Economics

Tools

Autocount

Job description

Office management support that covers day-to-day general administrative work, such as document preparation, data entry, record update and filing

Assist in sales & purchase process

Issuing sales orders (SO), delivery orders (DO), purchase orders (PO) and invoices using Autocount System

Monitor delivery status of orders and have close communication with sales personnel, vendors, customers and logistics providers on scheduling & delivery progress.

Compile purchase request from manufacturing and trading departments

To carry out cost & price review activities for goods purchase

Generate sales/purchase statistics and reports as required

Assist in Imports process

Liaise with forwarding agent and suppliers on shipping documents required for custom clearance

Liaise with forwarding agent and/or local logistics company to arrange pick up and delivery of freight to required destination (direct to customer or warehouse)

Keep track of timelines of imports (tracking via BL) and update shipping status

Seek, evaluate, and manage forwarding agents and 3rd party logistics providers

Assist in accounting and finance

Perform finance-related data entry tasks, including accounts payable and accounts receivable records

Assist finance manager in producing full sets of accounts.

Additional relevant tasks assigned by finance manager

Perform relevant ad hoc tasks assigned by management from time to time

Requirements

Candidate must possess at least a Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Economics or equivalent.

Familiarity with Autocount / SQL software preferred

Familiarity with SST and e invoicing

Required skill(s):MS Office, especially Microsoft Excel

Preferred language(s):Mandarin, English& Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

At least 3 years of working experience in the related field is encouraged for this position.

Additional skills needed

• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team.
• Hardworking and meticulous with positive attitude
• Proficient in use of MS Office applications & Autocount software
• Able to work in a fast paced environment
• Excellent organizational and multitasking skills.
• Attention to detail and problem-solving skills.
• Responsible on work assigned and able to meet deadlines on time.