Secretary to CFO

SuperLife World Sdn. Bhd.; Kuala Lumpur; On-site; MYR 300,000 - 400,000; Full time

Job summary

A leading company in Malaysia is seeking a dedicated Secretary to provide comprehensive administrative and secretarial support to the Chief Financial Officer in Kuala Lumpur. The role requires 1-2 years of experience, proficiency in Microsoft Office, and strong organisational skills. Responsibilities include managing the CFO's calendar, preparing documents, and handling communications. This full-time position is essential for ensuring the smooth running of the CFO's office.

Qualifications

• 1-2 years of experience in a secretary or administrative support role, preferably in a corporate environment.
• Proficiency in Microsoft Office suite, including advanced skills in Excel, Word, and PowerPoint.
• Excellent communication and interpersonal skills to interact with employees at all levels.

Responsibilities

• Manage CFO's calendar and schedule meetings.
• Prepare and proofread documents, reports, and presentations.
• Handle communications and screen calls for the CFO.
• Coordinate team meetings, events, and administrative tasks.
• Maintain detailed records and filing systems.

Skills

Excellent communication skills

Organisational skills

Microsoft Office proficiency

Attention to detail

Multitasking ability

Job description

About the role
We are seeking a dedicated Secretary to provide comprehensive administrative and secretarial support to the Chief Financial Officer (CFO) based in our Kuala Lumpur office. This is a full-time position and will be essential in ensuring the smooth running of the CFO's office.

Responsibilities

• Providing personalised administrative support to the CFO, including managing his calendar, scheduling meetings, and making travel arrangements
• Preparing and proofreading various documents, reports, and presentations on behalf of the CFO
• Handling incoming communications, screening calls, and responding to inquiries on the CFO's behalf
• Assisting with the coordination of team meetings, events, and other administrative tasks as required
• Maintaining detailed records and filing systems to ensure the efficient organisation of information

Requirements

• At least 1-2 years of experience in a similar secretary or administrative support role, preferably within a corporate environment
• Excellent communication and interpersonal skills, with the ability to interact with employees at all levels
• Strong organisational and time management skills, with the ability to prioritise and multitask effectively
• Proficiency in Microsoft Office suite, including advanced skills in Excel, Word, and PowerPoint
• Attention to detail and a commitment to accuracy in all work tasks
• A proactive and adaptable approach, with the ability to work independently and as part of a team