Secretary to CEO (with Social Media Experience) - WFH

Jobstreet Malaysia; Kuala Lumpur; Remote; MYR 100,000 - 150,000; Full time

Job summary

A leading recruitment platform in Malaysia seeks a Secretary to the CEO. This role involves managing the CEO's calendar, drafting key documents, and planning social media content. The ideal candidate has at least 3 years of experience in a similar role, possesses a Bachelor's degree, and excels in organizational skills. This job offers a remote work environment, ideally suited for Malaysians or permanent residents.

Qualifications

• Minimum 3 years of experience as a Secretary or Administrative Assistant for senior management.
• Hands-on experience with digital marketing tools like Google Ads.
• Knowledge of the New Zealand real estate industry is a plus.

Responsibilities

• Manage the CEO’s calendar and coordinate appointments.
• Draft correspondence and critical documents.
• Plan and schedule content for social media platforms.

Skills

Excellent command of written and spoken English

Social media management

Organizational skills

Time management

Multitasking

Education

Bachelor’s Degree in Business Studies/Administration/Management

Tools

Google Workspace

CRM tools

Meta Business Suite

Google Ads Manager

Job description

Secretary to CEO (with Social Media Experience) - WFH

Manage the CEO’s active calendar, schedule appointments, and coordinate meetings.

Arrange detailed travel plans, itineraries, and prepare documents for meetings.

Keep the CEO informed of upcoming commitments and responsibilities, following up where necessary.

Act as a liaison between the CEO and staff, maintaining credibility, trust, and support.

Create and document process improvements, workflows, and policies to improve efficiency.

Draft acknowledgement letters, correspondence, and other critical documents.

Support office administration processes and handle ad‑hoc projects as required.

Social Media & Digital Marketing

Plan, create, and schedule engaging content across platforms (Facebook, Instagram, LinkedIn, YouTube, etc.).

Run and optimize paid campaigns on Google, Facebook, and YouTube.

Manage social media accounts using tools such as Meta Business Suite and Google Ads Manager.

Monitor analytics, track performance, and prepare reports.

Support branding and marketing initiatives for the real estate business.

Ideally, You Possess the Following Skills and Experience

Bachelor’s Degree in Business Studies/Administration/Management, Secretarial, or equivalent.

Minimum 3 years of experience as a Secretary, Personal Assistant, or Administrative Assistant supporting a senior manager or higher.

Excellent command of written and spoken English; Mandarin is desirable as we have Mandarin‑speaking clients.

Knowledge of the New Zealand real estate industry is an excellent advantage.

Hands‑on experience with Google Ads, Facebook Ads, YouTube Ads, and social media management.

Proficiency in Google Workspace (Docs, Sheets, Slides, etc.) and CRM tools.

Strong organizational, time management, and multitasking skills.

Other Requirements

Must have a personal computer/laptop with a reliable high‑speed internet connection.

Self‑motivated, dependable, and able to work independently in a remote setup.

Adaptable, punctual, and trustworthy, with a commitment to long‑term growth.

Able to work under pressure and meet deadlines effectively.

Work schedule: Monday to Friday, 8:00 am – 5:00 pm (occasional after‑hours or weekend work). Must be flexible to align with New Zealand business hours.

Open exclusively to Malaysians or Permanent Residents with full legal working rights in Malaysia.

IMMEDIATE AVAILABILITY PREFERRED!

Application Questions

• How would you rate your English Language Skills (out of 10)?
• Can you work independently with minimal supervision?
• Do you own a computer/laptop with high‑speed internet?
• Are you able to start immediately?
• How many years of experience do you have in the real estate industry?
• Are you someone who loves juggling different tasks and talking to people?

Experience

Secretarial/Administration: 2 years (Preferred)

Social media management: 2 years (Preferred)

Language

Work Location: Remote