Secretary / Personal Assistant (PA)

DNL GROUP SDN. BHD.; Kajang Municipal Council; On-site; MYR 20,000 - 100,000; Full time

Job summary

A reputable company in Malaysia seeks an organized Secretary / Personal Assistant to provide comprehensive administrative support to the management team. The ideal candidate should have 3–4 years of experience, strong communication and multitasking skills, and a keen interest in the event management industry. A competitive salary package is offered based on experience.

Benefits

Performance-based incentives

Competitive salary package

Qualifications

• 3–4 years of experience as a Secretary, Personal Assistant, or Executive Assistant.
• Proficient in creating professional proposals and presentations.
• High level of integrity, professionalism, and confidentiality.
• Strong interest and passion for the event and creative industry.

Responsibilities

• Manage daily schedules, appointments, and travel arrangements for management.
• Prepare correspondence, reports, meeting agendas, and presentation materials.
• Organize and coordinate internal and external meetings, including preparing minutes.
• Support smooth day-to-day office operations and ensure a professional working environment.

Skills

Strong proficiency in Microsoft PowerPoint

Excellent organizational and multitasking abilities

Strong written and verbal communication skills in English

Strong interpersonal skills

Tools

Microsoft Office Suite

Google Workspace

Job description

Overview

We are seeking an organized, proactive, and highly dependable Secretary / Personal Assistant (PA) to provide comprehensive administrative and operational support to the management team. The ideal candidate possesses strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment — with a strong interest in the event management and creative industry.

Key Responsibilities

• Administrative & Executive Support
  • Manage daily schedules, appointments, and travel arrangements for management.
  • Prepare correspondence, reports, meeting agendas, and presentation materials.
  • Handle incoming calls, emails, and other communications efficiently and professionally.
  • Maintain an organized filing and documentation system (digital and physical).
• Proposal & Presentation Support
  • Assist in preparing and formatting proposals and presentations using PowerPoint.
  • Work closely with the creative and project teams to compile event decks, visuals, and documentation.
  • Ensure all materials are accurate, visually appealing, and aligned with company standards.
• Meeting & Coordination
  • Organize and coordinate internal and external meetings, including preparing minutes and follow-ups.
  • Liaise with internal teams, clients, and vendors on behalf of management.
  • Support project coordination and assist in tracking progress for ongoing events.
• Operational Support
  • Assist in document preparation, proposals, and administrative logistics for events.
  • Handle confidential information with discretion and professionalism.
  • Monitor deadlines, reminders, and task progress to ensure timely delivery.
• Office Management
  • Support smooth day-to-day office operations and ensure a professional working environment.
  • Coordinate internal communication, task updates, and document flow between departments.
  • Assist in organizing company activities, team meetings, and internal events.
  • Ensure proper record-keeping of company assets, documents, and administrative archives.

Requirements

• Minimum 3–4 years of experience as a Secretary, Personal Assistant, or Executive Assistant.
• Strong proficiency in Microsoft PowerPoint and capable of producing professional proposals and presentations.
• Strong written and verbal communication skills in English (and Bahasa Malaysia preferred).
• Excellent organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• High level of integrity, professionalism, and confidentiality.
• Strong interest and passion for the event and creative industry.
• Strong interpersonal skills with a positive and proactive attitude.

Preferred Attributes

• Experience supporting senior management or C-level executives.
• Ability to work independently with minimal supervision.
• Flexible and adaptable to changing priorities and urgent requests.
• Pleasant, polished, and composed personality.

Remuneration

• Competitive salary package based on experience and capabilities.
• Performance-based incentives and annual appraisal.

Application questions

• Which of the following statements best describes your right to work in Malaysia?
• What\'s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years\' experience do you have as a Personal Assistant?
• Which of the following Microsoft Office products are you experienced with?
• How many years\' experience do you have in event management?