Secretary / Personal Assistant (based in Petaling Jaya)

Talent Recruit; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A recruitment firm is seeking a Secretary / Personal Assistant based in Petaling Jaya. The ideal candidate will have at least 3 years of relevant experience, excellent English and Mandarin skills, and a proven track record in managing VIP clients. Responsibilities include secretarial duties, calendar management, and travel coordination. This position requires a proactive attitude and the ability to maintain confidentiality.

Qualifications

• At least 3 years of Secretary / Personal Assistant experience from any industry.
• Proven experience handling VIP clients and maintaining professional discretion.
• Willing to travel locally and internationally.

Responsibilities

• Act as a primary point of contact for internal and external stakeholders.
• Handle all secretarial duties, including preparing correspondence, reports, and presentations.
• Manage the chairman's calendar and organize appointments.

Skills

Excellent command of English

Excellent command of Mandarin

Strong interpersonal skills

Organized and resourceful

Ability to multitask

Discretion with VIP clients

Education

Minimum Diploma in Business Administration or related field

Job description

Secretary / Personal Assistant (based in Petaling Jaya)

Job Openings Secretary / Personal Assistant (based in Petaling Jaya)

About the job Secretary / Personal Assistant (based in Petaling Jaya)

Company Background

We are representing a well-known client in the F&B industry, looking for Secretary / Personal Assistant to be based in Petaling Jaya, Selangor.

Key Responsibilities

• Act as a primary point of contact for internal and external stakeholders, including VIP clients.
• Handle all secretarial duties, including preparing correspondence, reports, and presentations.
• Manage the chairmans calendar, schedule meetings, and organize appointments.
• Take accurate minutes of meetings and follow up on action points.
• Maintain strict confidentiality and discretion when handling private and sensitive information.
• Coordinate and arrange domestic and international travel, including flight bookings, hotel accommodations, and ground transportation.
• Assist with visa applications, travel itineraries, and related documentation.
• Prepare and organize materials for meetings, presentations, and events.
• Liaise with internal departments and external parties on behalf of the chairman.
• Perform other ad hoc secretarial duties as assigned.

Requirements

• Minimum Diploma in Business Administration, Secretarial Studies, or related field.
• At least 3 years' of Secretary / Personal Assistant experience from any industry.
• Excellent command of English and Mandarin (spoken and written).
• Proven experience handling VIP clients and maintaining professional discretion.
• Highly trustworthy, organized, and resourceful.
• Willing to travel locally and internationally as required.
• Possess own transport and valid driving license.
• Strong interpersonal and communication skills.
• Able to multitask and work efficiently in a fast-paced, high-pressure environment.
• Proactive with a positive attitude and a strong sense of responsibility.

Interested candidates, please apply online or send your updated resume to revathiy(at)talentrecruit.com.my

Only shortlisted candidates will be notified.