Secretary & Personal Assistant

Private Advertiser; Petaling Jaya; On-site; MYR 30,000 - 45,000; Full time

Job summary

A private company in Petaling Jaya seeks a reliable Secretary. The candidate will manage schedules, provide administrative support to the General Manager, and handle customer enquiries. Applicants should have at least a Diploma in Secretarial with a minimum of 3 years' experience. Proficiency in Chinese is a plus. Benefits include medical, bonuses, and opportunities for promotion in a cozy environment.

Benefits

Medical benefit

Dental and optical benefit

Yearly Staff Trips

Health screening every two years

Training program

Qualifications

• Minimum 3 years’ working experience in Secretarial or HR field.
• Able to travel as and when required.
• Immediate interview for candidate who can join promptly.

Responsibilities

• Manage schedules, appointments, meetings, and phone call screening.
• Provide administrative and confidential support to the General Manager.
• Assist in research and follow-up on assigned projects.
• Arrange travel, visas, accommodation, and expense claims.
• Support Marketing Department with presentations and events.

Skills

Attention to details

Good planning

Self-discipline

Good communication skills

Ability to read and write Chinese

Education

Diploma in Secretarial

Professional Secretarial Certificate

Job description

We are seeking a reliable and detail-oriented Secretary to provide full secretarial and administrative support to the General Manager. The role involves managing schedules and meetings, preparing reports and minutes, coordinating travel arrangements, supporting internal and external events, and handling customer enquiries.

Job Scope

• Plan and manage schedules, appointments, meetings, and phone call screening; prepare reports and take minutes.
• Provide full secretarial, administrative and confidential support to the General Manager and management.
• Assist the General Manager in research and follow-up on assigned projects with accuracy.
• Arrange travel, visas, accommodation, transportation, and expense claims for senior management.
• Work closely with Marketing Department, assist in presentation and preparation of internal & external events.
• Attend to customers’ orders and enquiries when required.
• Undertake any other tasks as and when assigned by Management.

Requirements

• At least Diploma in Secretarial, Professional Secretarial Certificate or related experiences.
• Good in planning, attention to details, initiative, trustworthy, self-discipline & independent with strictest of confidentiality in carrying out daily duties and projects.
• Minimum 3 years’ working experience in Secretarial or HR field.
• Good written and oral communication skills; ability to read and write Chinese is an advantage.
• Able to travel as and when required.
• Immediate interview for candidate who can join promptly.

Benefits We Offer

• Rewarding career opportunities.
• Medical benefit, dental and optical benefit.
• Exceptional medical benefit for family members.
• Company hospitalization upon confirmation.
• Company GPA Insurance upon confirmation.
• Statutory contributions (EPF, SOCSO, EIS, HRDF).
• Company T-Shirt.
• Company parking for eligible staff.
• Health Screening (every two years) for eligible staff.
• Hand Phone expenses reimbursement for eligible staff.
• Staff Training program.
• Yearly Domestic and Overseas Staff Trips.Merit Increment.
• Very good bonuses for rewarding staff.
• Friendly colleagues and cozy working environment.
• Opportunity to be promoted to higher position.