SECRETARY CUM ADMIN

Worldwide Holdings Berhad; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading firm in industrial management in Selangor is looking for a Secretary Cum Admin for their WTE Plant in Jeram. This position requires a diploma and 5-7 years of experience in office operations. The ideal candidate must have strong Microsoft Office skills, excellent organizational abilities, and be able to support high-level managers. Immediate start is required, and only shortlisted candidates will be notified. Proficiency in English and Bahasa Malaysia is essential.

Qualifications

• Minimum 5-7 years experience in office operations and support.
• Familiarity with plant documentation like SOPs is preferred.
• Ability to communicate professionally with various stakeholders.

Responsibilities

• Prepare reports, presentations, and meeting minutes.
• Coordinate with production and HR departments.
• Provide full secretarial support to the Plant Manager.

Skills

Microsoft Office proficiency

Excellent problem-solving skills

Strong communication skills

Organizational skills

Ability to work in a team

Attention to detail

Ability to work independently

Education

Diploma in Office Management, PA Management, Business Administration or related field

Job description

Vacancies Hiring Positions - Secretary Cum Admin WTE

• Requirements / Eligibility:
• A minimum Diploma for Office Management, PA Management, Business Administration or a related field is required;
• Experiences 5-7 years minimum in Office operations & support process, corporate compliances and protocols, supporting Top position or a related field will be an added value
• Involves in newly setup division, coordinate, manage and supporting Plant Manager WTE in the context of support secretary and admin areas.
• Having excellent problem-solving skills, commitment, and attention to detail. Strong communication and interpersonal skills, with the ability to work effectively in a team. Proactive & approachable, well organized, coordination & positive good attitude.
• Good health, have no criminal records and will undergo a background check.
• Hiring vacancies are strictly open for Malaysian citizens only and able to start immediately.
• Quality, High performer Professionals Teams will be potentially offered to Permanent Role.

Job Responsibilities (Related Roles):

• Responsible and proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Support and able to prepare reports, presentations, minutes of meetings, KPI summaries, production-related documents
• Support and great if familiar with plant documentation, such as SOPs, work instructions, audit files, ISO documents (ISO 9001 / 14001 / 45001)
• Good knowledge of purchase requisition (PR), purchase order (PO), vendor coordination, and invoice tracking. Will be exposed to newly setup process at Site Office.
• Able to handle document control and filing systems (hardcopy & softcopy)
• Provide full secretarial support to the Plant Manager, including:
  • Calendar and meeting management
  • Coordination of production, maintenance, safety, and management meetings
  • Follow-up on action items and deadlines
• Liaise with production, QA, maintenance, safety, warehouse, and HR departments at HQ.
• Good command of English and Bahasa Malaysia (Mandarin is an advantage, depending on company)
• Able to communicate professionally with management, staff, and external stakeholders
• High level of confidentiality, integrity, and professionalism with Strong organizational, multitasking, and time-management skills
• Able to work independently and under minimal supervision. Detail-oriented, proactive, and able to work in a fast-paced plant environment. Willing to be hands-on and flexible with plant operational needs.

Hiring Immediately.

Only shortlisted, selected successful candidates will be notified.

Please highlight the position you applied for on your current updated resume / CV.

[e.g: ‘Applied for Secretary Cum Admin - WTE Plant]

Based at WTE Jeram Office @ Jeram, Kuala Selangor.