Sales & Credit Administration (Senior Exec / Executive)

PHLOX DEVELOPMENTS SDN BHD; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction and development company in Subang Jaya is seeking an individual to coordinate project-related tasks, manage financial reports, and liaise with stakeholders. Responsibilities include ensuring timely collection of payments, handling account closures, updating systems, and preparing reports. The ideal candidate will also assist with customer queries and marketing activities, showcasing their multitasking and organizational skills. This position emphasizes the importance of confidentiality and collaboration within the team.

Responsibilities

• Follow up with the project team for Architect’s Certificate and utility application.
• Manage submission of various financial reports.
• Liaise with financiers for loan disbursements and payment collections.
• Handle deposit withdrawals and account closures using HIMS.
• Update master control for data entry accuracy.
• Issue progress billings and related letters.
• Liaise with stakeholders on sale and purchase matters.
• Update data in the SQL system.
• Ensure documentation execution for various cases.
• Prepare monthly and weekly management reports.
• Attend to customer queries and resolve issues.
• Assist the Marketing team with activities.
• Perform other related duties as assigned.

Job description

To follow up and coordinate with the project team in relation to prompt issuance of Architect’s Certificate and utility application.

Manage the submission of HDA Financial report, 7(f), 7(e), and NAPIC report (JPPH).

Manage accounts receivable by liaising with end-financiers to expedite loan disbursements, resolve payment delays, and ensure timely collection of purchaser payments.

Manage HDA deposit withdrawals and final account closures upon project completion using KPKT’s Housing Integrated Management System (HIMS).

To update master control to ensure data entry accuracy and tracking of sales conversation are within the stipulated time.

Responsible for the issuance of progress billings, letters of undertaking and differential sum letters.

Liaised with purchasers, end-financiers, and solicitors on matters relating to sale and purchase agreements, loan documentation, vacant possession, redemption sums, stakeholder sums, and perfection of title.

To update all the data in the SQL system.

Responsible for ensuring documentation for sub-sale, refinancing, auction, direct transfer, and MOT cases are executed.

Prepare the monthly & weekly reports to management.

To attend to customers’ queries and work closely with other departments to resolve issues within the stipulated deadline.

To assist superiors on any tasks assigned as and when required.

Maintain confidentiality of the purchasers and company information.

To assist the Marketing team on any marketing activities.

Perform other related duties that Management may assign from time to time.