SALES COORDINATOR

Alpha Brake Sdn Bhd; Kapar; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading automotive company in Malaysia is seeking a Sales Coordinator to support the sales team through effective management of part references and order processing. The ideal candidate will thrive in a fast-paced environment, possess strong communication skills, and demonstrate an agile approach to handling multiple tasks. This role also involves coordinating with production and logistics to ensure timely deliveries. Relevant educational qualifications such as a Diploma or Bachelor’s Degree are required.

Qualifications

• Strong communication skills are essential for engaging with multiple teams.
• Organizational skills critical for maintaining records and databases.
• Proactiveness required to handle unexpected challenges in logistics.

Responsibilities

• Manage and update the internal part reference database.
• Coordinate with production and quality control teams for order processing.
• Prepare shipping documents and communicate with external agents.
• Maintain accurate records of all sales-related documentation.

Skills

Strong communication skills (spoken & written)

Ability to work in a fast-paced environment

Strong organisational skills

Proactive and able to handle multiple tasks

English/Mandarin proficiency

Education

Diploma or Bachelor’s Degree in any field

Job description

The Sales Coordinator plays a key role in supporting the sales team by managing part references, preparing quotations, coordinating with production and logistics teams, and ensuring a smooth end-to-end process from inquiry to final delivery. This role requires strong communication skills, agility, and the ability to thrive in a fast-paced environment.

Key Responsibilities

Part Reference Management & Systemisation

• Maintain, organise, and update the internal part reference database.
• Coordinate to verify compatibility and specifications.

Order Coordination & Internal Communication

• Process confirmed orders and liaise with the production team.
• Coordinate with the quality control team for any product-specific requirements.

Shipment Arrangement & Logistics

• Communicate with the shipping department to prepare booking requests and shipping documents.
• Liaise with external freight agents to arrange schedules, rates, and dispatch timelines.
• Track shipment progress, update customers, and ensure smooth delivery until arrival.

Administrative & Reporting Duties

• Maintain accurate records of quotations, orders, production status, and shipment logs.
• Assist the sales team with documentation, planning, and coordination tasks where needed.

Requirements & Skills

• Strong communication skills (spoken & written).
• Ability to work in a fast-paced, high-volume environment.
• Strong organisational skills with high attention to detail.
• Proactive, agile, and able to handle multiple tasks simultaneously.
• Fast learner with a problem‑solving mindset.
• English/Mandarin proficiency (strong advantage).
• Minimum qualification: Diploma or Bachelor’s Degree in any field.