Sales Administration Executive

Serac; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading commercial company in Klang City is looking for a dedicated individual to support the Sales and Marketing department. Tasks include assisting with sales offers, updating CRM, and ensuring proper documentation. The ideal candidate has 3 to 5 years of experience, is fluent in English, and is well-organized. This role requires strong reporting skills, teamwork, and the ability to work under pressure.

Qualifications

• Minimum SPM / Diploma in any field with at least 3 to 5 years of working experience in similar capacity.
• Must be open-minded and a team player.
• Self-motivated and able to work with minimal supervision.
• Good at reporting.
• Must be cost-oriented and sharp in equipment definition.
• Willing to help and support others.
• Able to work under pressure with tight deadline.
• Fluent in English, knowledge of French and Chinese is an advantage.
• Well organized, proactive and self-motivated.
• Excellent communication, interpersonal and leadership qualities.

Responsibilities

• Assisting Sales and Marketing department with quotations and administration duties.
• Liaising with finance and logistics departments on letter of credit.
• Updating CRM and ERP systems related to commercial sales.
• Ensure commercial documents are properly documented and filed.
• Commercial sales related reporting.
• Filing of paperwork associated with the above duties.

Skills

Reporting

Cost-orientation

Teamwork

Communication

Self-motivation

Multilingual (English, French, Chinese)

Education

SPM / Diploma

Tools

Windows OS

Microsoft 365

CRM Software

ERP Software - QAD

Job description

Mission

Complements the functions of support to the Commercial department.

Main Tasks

• Assisting Sales and Marketing department with sales offers quotations and administration duties.
• Liaising with finance department and logistics department on letter of credit.
• Updating CRM, Smart Team, QAD in relation to the registration of commercial sale up till invoicing.
• Ensure commercial documents (e.g. Customer Purchase order, Contracts, Sales offer, Analytical Worksheet etc.) are properly documented, signed and filed at the allocated space.
• Commercial sales related reporting.
• Filing of the paperwork associated with the above duties.

Information Technology

• Windows OS and Microsoft 365.
• CRM Software
• ERP software - QAD

Competences & Qualifications

• Minimum SPM / Diploma in any field with at least 3 to 5 years of working experience in similar capacity.
• Must be open-minded and a team player.
• Self-motivated and able to work with minimal supervision.
• Good at reporting
• Must be cost-oriented and sharp in equipment definition.
• Willing to help and support others.
• Able to work under pressure with tight deadline.
• Fluent in English. Able to speak in French and Chinese and added advantage.
• Well organized, proactive and self-motivated.
• Excellent communication, interpersonal and leadership qualities.