Sales Admin JB

Sunshine Bread; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading bakery company in Malaysia is seeking a Sales Administrator to manage sales reports, assist the GM Sales with various tasks, and perform clerical duties. The ideal candidate will ensure timely tracking of KPIs, support departmental activities, and engage in customer registration management. Attention to detail, strong Excel skills, and prior experience in sales support are essential for success in this role. This position offers an opportunity to be integral in driving sales efficiency and administration.

Qualifications

• Experience in sales administration or support roles is preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Excel for data management.

Responsibilities

• Track and report all Sales related KPIs within deadlines.
• Manage departmental meeting schedules and take minutes.
• Consolidate forecast reports for GM Sales review.
• Perform clerical duties including document management.
• Assist GM Sales in all sales-related matters.

Job description

Responsibilities

• Track, report and post all Sales related reports and KPIs within stipulated timelines.
• Manage inter and intra departmental meeting schedules, taking meeting minutes and follow up on actions.
• Consolidate all forecast reports and submissions from all stakeholders, on time in full for the perusal of GM Sales.
• Perform various clerical and admin duties such as photocopying, controlling and filling documents, sorting and distributing department paperwork.
• Assist GM Sales (primary) and his direct reports (secondary) on all matters related to Sales and their functions.
• Any other duties as required and assigned by the Management, non-exhaustive.
• Sales Admin related tasks:
  • Cash Collection – Daily cash collection and compile the cash collection report.
  • Tray Management Report – Compile the tray management.
  • Forecast File Compilation – Compile the forecast file for next week sales arrangement (Friday).
  • Daily Sales Reporting – Compile the data and update to management.
  • Update Salesman Attendance – To update the sales force attendance in an excel worksheet.
  • Competitor data entry – Compute and file competitor data in an excel worksheet upon request.
  • Credit Customer Payment Follow Up – Monthly credit customer statement follow up.
  • Handling DKSH SG MY PO and DO – Compile the DKSH PO, DO, Packing Slip, and Tax Invoice and coordinate with the warehouse key person.
  • Customer Registration Management (CRM Admin) – Manage the following registration entries:
    • New customer registration
    • Customer route change registration
    • Customer discontinue application
    • Monthly customer point tracking report