Regional Payroll Specialist

TechnipFMC; Kuala Lumpur; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading global services provider is seeking a Regional Payroll Specialist to manage end-to-end payroll for APAC & Middle East countries, with a focus on Malaysia. The role includes ensuring compliance with local laws, managing external vendors, and contributing to process improvements. Ideal candidates will have a Bachelor’s degree, at least 3 years of payroll management experience, and strong analytical skills. This position offers an opportunity to work within a collaborative team dedicated to operational excellence.

Qualifications

• Minimum 3 years of payroll management experience with strong Malaysia payroll expertise.
• Experience in shared services environment and managing external payroll vendors is an advantage.
• Strong attention to detail, process discipline, and analytical/numerical skills required.

Responsibilities

• Manage end-to-end payroll processing for multiple APAC & Middle East countries.
• Ensure compliance with local labour laws and tax regulations.
• Address payroll-related queries and discrepancies promptly.

Skills

Analytical Skills

Documentation

Stakeholder Management

Communication Skills

Data Analysis

Problem Solving

Data Integrity

Time Management

Education

Bachelor’s degree in Human Resources, Finance, Business Administration or related fields

Tools

SAP SuccessFactors

SAP Workforce Time system

Job description

Job Purpose

The Regional Payroll Specialist is responsible for delivering accurate, compliant, and timely end-to-end payroll for multiple APAC & Middle East countries, with core deliverables focused on Malaysia payroll. This role partners closely with internal teams and external vendors, ensures strong governance, and supports payroll-related projects, system changes, and process improvements within the Shared Services organization.

Key Responsibilities

Payroll Management

• Manage end-to-end payroll processing for Malaysia and other assigned APAC & Middle East countries via internal payroll systems or external vendors.
• Prepare payroll reports for accounting/GL, finance payment requests, and all mandatory statutory requirements.
• Complete monthly, quarterly, and annual statutory filings accurately and on time according to each country’s legislation.
• Partner with the Mobility team and external tax agencies on expatriate/inpatriate tax computations and filings.
• Maintain strict confidentiality and protect sensitive payroll data at all times.

Compliance

• Ensure payroll operations comply with statutory requirements (e.g., local labour laws, tax regulations, social security, etc.), company policies and internal controls.
• Support internal and external audits by preparing relevant documentation and responding to audit queries.

Vendor Management

• Collaborate closely with external payroll vendors to ensure service quality, accuracy and compliance.

Enquiry Management

• Address payroll-related queries and discrepancies via ticketing system promptly and professionally, ensuring resolution within defined SLAs.

Project & Change Management

• Support HR and payroll transformation initiatives by providing country-specific payroll insights and expertise.
• Lead system migrations and implementations, including UAT, testing, documentation, and Go-Live support.
• Communicate payroll-related changes clearly to stakeholders and employees.

Process Improvement

• Identify opportunities to streamline payroll processes and enhance operational efficiency.
• Contribute to payroll system upgrades, continuous improvement efforts, and standardization of best practices.

Payroll Documentation & Knowledge Management

• Maintain accurate payroll records, statutory documentation, SOPs, and Work Instructions. Ensure documentation is always up-to-date and audit-ready.

Stakeholder Collaboration

• Provide payroll expertise to Centers of Excellence (CoEs), HR Business Partners (HRBPs), and internal stakeholders.
• Build strong, collaborative relationships with stakeholders as a trusted payroll partner.

Experience Required

• Bachelor’s degree holder in Human Resources, Finance, Business Administration, or related fields.
• Minimum 3 years of Payroll management experience (multi countries in APAC), with strong Malaysia payroll expertise.
• Experience working in a shared services environment and managing external payroll vendors is an advantage.
• Strong attention to detail, process discipline, and analytical/numerical skills.
• Customer-focused, collaborative, and able to work independently with a high sense of ownership.
• Effective time management skills; able to manage multiple tasks under tight deadlines.
• Strong communication skills.
• Experience with SAP SuccessFactors or SAP Workforce Time system is a plus.

Key Skills

• Analytical Skills
• Documentation
• Stakeholder Management
• Communication Skills and Abilities
• Data Analysis and Reporting
• Analysis and Problem Solving
• Data Integrity and Quality Assurance
• Time Management