Receptionist / Administrative Assistant

ASEM - Advanced Semiconductor Academy of Malaysia; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading semiconductor training institution in Malaysia is seeking a Receptionist / Administrative Assistant to manage front desk operations and provide excellent guest relations. The ideal candidate is required to have a background in office management and possess strong communication skills in English and Malay. This full-time role is perfect for individuals who thrive in a service-oriented environment and enjoy multi-tasking. ASEM promotes a diverse and inclusive workplace.

Qualifications

• 1–2 years of experience in administrative or front desk roles.
• Responsible, organized, and able to multitask effectively.
• A proactive team player with a service-oriented attitude.

Responsibilities

• Welcome and attend to all guests and visitors professionally.
• Manage incoming calls, emails, and correspondence promptly.
• Conduct guided tours of ASEM facilities.

Skills

Excellent communication and interpersonal skills

Fluent in English and Malay

Proficient in Microsoft Office

Education

Minimum SPM / Diploma in Office Management or related field

Job description

Admin Executive @ Academy Semiconductor of Malaysia

About Us

ASEM (Advanced Semiconductor Excellence Malaysia) is a dedicated initiative committed to driving innovation, talent development, and excellence in the semiconductor industry. ASEM bridges the gap between education and industry, equipping Malaysia’s workforce with the skills, knowledge, and capabilities required to lead in the global semiconductor landscape.

Through strategic collaborations, targeted training programs, and a focus on workforce readiness, ASEM positions Malaysia as a premier hub for semiconductor research, innovation, and talent development in the region.

Position Overview

Job Title: Receptionist / Administrative Assistant

Department: Administration & Guest Relations

Employment Type: Full-Time

Experience Level: 1–2 years

As a Receptionist / Administrative Assistant, you will be the first point of contact for guests, visitors, and partners, representing ASEM’s professional image and hospitality.

You will oversee front desk operations, support administrative functions, and coordinate guided tours, university and industrial visits, and delegations.

We are looking for a friendly, organized, and service-oriented individual who enjoys interacting with people, presents confidently, and can communicate fluently across multiple languages. The ideal candidate takes pride in providing an excellent visitor experience and ensuring smooth office operations.

Key Responsibilities

• Front Desk & Administration
• Welcome and attend to all guests, visitors, and partners professionally and courteously.
• Manage incoming calls, emails, and correspondence promptly.
• Maintain an organized and tidy reception and meeting area.
• Prepare letters, memos, and official documents as required.
• Monitor and manage office supplies, ensuring sufficient stock levels.
• Assist in the preparation, stock management, and distribution of welcome kits.
• Arrange flight bookings, transportation, and travel logistics for staff or guests.
• Prepare and serve refreshments during meetings and official visits.
• Support meeting room setup, coordination, and other administrative tasks.
• Guest Relations & Hospitality
• Conduct guided tours of ASEM facilities for visiting universities, industrial partners, and delegations.
• Present ASEM’s profile, programs, and initiatives confidently to local and international guests.
• Coordinate and host university visits, industrial visits, and delegation tours, ensuring a seamless experience.
• Liaise with internal departments to organize and facilitate visitor programs, including event materials and welcome presentations.
• Uphold ASEM’s image as a leading training and innovation institution through professional communication and hospitality.

Requirements

• Minimum SPM / Diploma in Office Management, Business Administration, Hospitality, or related field.
• 1–2 years of experience in administrative or front desk roles (fresh graduates are encouraged to apply).
• Excellent communication and interpersonal skills.
• Fluent in English and Malay; proficiency in Chinese or Tamil is an advantage.
• Well-presented, approachable, and able to communicate confidently with guests.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and email correspondence.
• Responsible, organized, and able to multitask effectively.
• A proactive team player with a positive and service-oriented attitude.

How to Apply

Interested applicants are encouraged to submit their updated resume and cover letter to [e-mail]. Applications will be reviewed on a rolling basis, and priority will be given to candidates who can start immediately.

Join us and be part of ASEM’s mission to shape the future of semiconductor and AI excellence in Malaysia.

ASEM is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.