Receptionist@ Administration

Sheffield Academy; Kuala Lumpur; On-site; MYR 24,000 - 32,000; Full time

Job summary

An educational institution in Kuala Lumpur is seeking a Receptionist to greet and assist visitors, manage calls, and perform clerical tasks. The ideal candidate should possess excellent communication skills, be proficient in Microsoft Office, and have prior experience in an administrative role. This position involves maintaining a welcoming reception area, scheduling appointments, and ensuring proper handling of office supplies. A positive, professional demeanor is essential in this fast-paced environment.

Qualifications

• Prior experience as a receptionist or in an administrative role is preferred.

Responsibilities

• Greet and assist visitors, clients, and employees.
• Answer and direct incoming calls in a professional and courteous manner.
• Maintain a clean, organized, and welcoming reception area.
• Perform general clerical tasks such as photocopying, scanning, and filing.
• Schedule and coordinate appointments, meetings, and activities.
• Communicate effectively with internal and external stakeholders.
• Monitor and replenish office supplies when needed.
• Input and update information in databases and spreadsheets accurately.
• Register, announce, and guide visitors accordingly.

Skills

Excellent verbal and written communication skills

Proficient in Microsoft Office (Word, Excel, Outlook)

Strong organizational and multitasking abilities

High attention to detail and accuracy

Education

High school diploma or equivalent

Additional training in office administration

Job description

Sheffield Academy – Kuala Lumpur, Kuala Lumpur

Greet and assist visitors, clients, and employees.

Answer and direct incoming calls in a professional and courteous manner.

Maintain a clean, organized, and welcoming reception area.

Administrative Support

• Perform general clerical tasks such as photocopying, scanning, and filing.
• Handle incoming and outgoing mail and packages.
• Schedule and coordinate appointments, meetings, and activities.

Communication

• Communicate effectively with internal and external stakeholders.
• Relay messages and information accurately and promptly.

Office Supplies & Equipment

• Monitor and replenish office supplies when needed.
• Ensure office equipment functions properly and report any issues.

Data Entry

• Input and update information in databases and spreadsheets accurately.

Visitor Coordination

• Register, announce, and guide visitors accordingly.
• Ensure security and confidentiality measures are consistently maintained.
• Provide administrative support to other departments when required.
• Handle and resolve administrative issues, inquiries, and basic problem‑solving tasks.

Qualifications

• Education: High school diploma or equivalent.
• Additional training in office administration is an advantage.
• Prior experience as a receptionist or in an administrative role is preferred.

Skills

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.

Professionalism

• Courteous, friendly, and professional demeanor.
• Ability to maintain confidentiality at all times.
• Able to adapt to changing priorities and work effectively in a fast‑paced environment.