Quality & Compliance Executive

Ambition; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading consultancy firm in Malaysia is seeking a Quality Management Specialist to oversee Quality Management Systems and compliance support. The ideal candidate will have strong knowledge in QMS, excellent organizational skills, and experience in logistics, freight forwarding, or transport operations. This role demands attention to detail and the ability to manage multiple tasks effectively.

Qualifications

• Strong knowledge of Quality Management Systems and compliance principles.
• Excellent organization and communication skills.
• Detail-oriented and capable of handling multiple priorities.

Responsibilities

• Maintain and update all QMS-related documents.
• Coordinate internal audits and follow-up actions.
• Record and monitor non-conformities.

Skills

Quality Management Systems knowledge

Documentation control

Auditing skills

Process management

Analytical thinking

Communication skills

Attention to detail

Proactivity

Job description

Key Responsibilities

Quality Management System (QMS)

• Maintain and update all QMS-related documents in line with internal policies and ISO standards.
• Coordinate internal audits, performance reviews, and follow-up actions.
• Record and monitor non-conformities, ensuring timely implementation of corrective and preventive measures.
• Work closely with different teams to standardize and optimize procedures.

Compliance & Certification Support

• Assist with the upkeep and renewal of relevant compliance and certification programs.
• Prepare and organize documentation for internal and external audits.
• Liaise with auditors, regulatory agencies, and internal stakeholders to ensure continuous adherence to standards.
• Support the development of policies, frameworks, and risk assessment processes.
• Compile compliance data and contribute to regular reporting.

Documentation Management

• Oversee controlled documents such as SOPs, manuals, and forms.
• Ensure proper version control, approvals, and accessibility for all relevant documents.
• Maintain accurate records to support transparency and audit readiness.

Qualifications & Experience

• Strong knowledge of Quality Management Systems and compliance principles.
• Skilled in documentation control, auditing, and process management.
• Excellent organization, analytical thinking, and communication skills.
• Detail-oriented, proactive, and capable of handling multiple priorities under tight deadlines.
• Demonstrates accountability, integrity, and a commitment to ongoing learning.
• Experience in logistics, freight forwarding, or transport operations is a strong advantage.