QA Admin Assistant

CPI (KL) Sdn Bhd; Seri Kembangan; On-site; MYR 20,000 - 100,000; Full time

Job summary

A precision injection-moulded components supplier is seeking a qualified candidate for a data entry role in Seri Kembangan, Selangor. Responsibilities include preparing quality certificates, maintaining records, and coordinating with HR. The ideal candidate will have a diploma in Business Administration, over one year of experience in data entry, and proficiency in Microsoft Office. This position offers a dynamic work environment within a quality-focused team.

Qualifications

• Diploma with CGPA of 3.0 or above.
• More than 1 year in data entry.
• Familiar with Microsoft Office applications.

Responsibilities

• Check data legibility in Certificates of Conformance before scanning.
• Prepare daily certificates for customers per their requirements.
• Inform QA Leader about outdated production lot numbers.
• Assist with updating quality documents in the master list.
• Coordinate staff medical consultations with HR.
• Prepare overtime claim forms in a timely manner.

Skills

Data entry

Microsoft Office

Education

Diploma in Business Administration or equivalent

Job description

We are CPI (KL) Sdn. Bhd., a precision injection‑moulded plastic components supplier serving the electrical, electronic, and automotive industries. Located in Seri Kembangan, Selangor, we deliver high‑quality products worldwide and operate as an ISO 9001:2015 certified company.

Responsibilities

• Check the legibility of data in the Certificate of Conformance (CoC) before scanning and maintain it in the QA shared folder.
• Prepare daily certificates of conformance (shipping data) for customers in compliance with delivery and customer requirements.
• Inform the QA Leader if the production lot number received from the store department is more than 1 year from the production date; arrange re‑measurement of the part.
• Ensure that only re‑measured shipping data for parts older than 1 year is provided to the customer.
• Assist the QA Senior Executive with updating and recording quality documents in the master list (CoC, PSOP, QAT, control plan, packaging specifications, etc.).
• Update the QA department’s daily attendance report, including outstation activities, to the HR department.
• Coordinate with HR to arrange QA staff visits to the panel clinic for medical consultations and treatments.
• Prepare the overtime claim form for QA Inspectors, Technicians, and Supervisors before the 21st of every month.
• Check daily overtime claim forms after receiving the daily attendance record from HR; submit to HR after approval from the department HOD before the 25th of every month.
• Summarize the Quality Notification Note list and email it to PRM & PRS before the 3rd of every month to support their monthly report data.
• Assist the QA team in providing information to trace lots delivered to customers and respond to customer complaints or feedback.
• Prepare the Daily QA Inspection Measurement Record and pass it to the QA Leader before starting the new production date.
• Check the equipment calibration master list and schedule for all departments, including equipment at CPI MLK, and submit the list to the Senior Executive in the 3rd week of every month.
• Report infrastructure failures in the QA department (air conditioning, lighting, etc.) to the CMMS system, including external service providers such as the photocopy machine.

Qualifications

• Diploma in Business Administration or Administration or equivalent field with a CGPA of 3.0 or above.
• Working experience of more than 1 year in data entry.
• Familiarity with Microsoft Office (Word, Excel, and PowerPoint).

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What is your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which Microsoft Office products are you experienced with?
• Do you have data entry experience?
• How many years’ experience do you have in a consulting role?