Purchasing Officer

AGENSI PEKERJAAN NS SHUE SDN. BHD.; Shah Alam; On-site; MYR 30,000 - 45,000; Full time

Job summary

A recruitment agency in Shah Alam seeks a dedicated procurement officer for a full-time role. The candidate must possess at least a Diploma and have a minimum of 2 years of relevant experience in procurement and shipping. Responsibilities include sourcing vendors, negotiating terms, and managing procurement processes. Strong numerical skills and attention to detail are essential, along with proficiency in MS Excel and familiarity with SQL systems. This position requires a proactive and meticulous team player committed to quality.

Qualifications

• Minimum 2 years of relevant experience for procurement & shipping.
• Familiarity with SQL system or other inventory management software preferred.
• Candidates must be responsible, proactive, meticulous, and a committed team player.

Responsibilities

• Source for vendor and quotations, recommend alternatives solutions.
• Involve in negotiations, evaluate quotations submissions.
• Perform daily operational purchasing matters and coordinate shipping.
• Liaise with vendors on quality issues or discrepancies.
• Update and maintain vendor master list and database.
• Verify item prices against the Master List before placing orders.
• Co-ordinate with internal departments to track deliveries.

Skills

Strong numerical skills

Attention to detail

Strong communication skills

Negotiation skills

Good proficiency in MS Excel

Education

Diploma/Advanced/Higher/Graduate Diploma

Tools

SQL system

Microsoft programs

Job description

Job Responsibilities

Source for vendor and quotations, recommend alternatives solutions or products to meet factory requirement, negotiate and perform cost versus quality analysis.

Involve in negotiations, evaluating quotations submissions, and preparing PR & PO.

Perform daily operational purchasing matters and coordinate shipping documentation, logistics and schedules.

Work closely with suppliers to ensure smooth procurement processes.

Liaise with vendors on quality issues or any discrepancies.

Verify item prices against the Master List before placing orders.

Update and maintain vendor master list, database etc.

Ensure all items cost in the Master List and SQL system are accurate and consistent.

Confirm supplier invoices match Purchase Orders (PO) and master List.

Follow up with suppliers on any missing invoices to maintain accurate records.

Liaise with stakeholders, arranges and conducts meetings with vendors.

Monitor contracts/agreements renewal period, variation orders and vendor management.

Ensure product specifications are received/updated and passed down to the

Review stock inventory to ensure sufficient stock level is maintained.

Co-ordinate with internal departments/vendors/logistic to track deliveries and verify on quantity & quality of received items.

Assist in the preparation of the monthly reports and ensure timely reporting.

Ad-hoc duties assigned by the Head of department.

Job Requirements

Candidates must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field.

Minimum 2 years of relevant experience for procurement & shipping.

Familiar with SQL system or other inventory management software is preferred.

Good proficiency in MS Excel and other Microsoft programs.

Strong numerical skills and attention to detail.

Strong communication & negotiation skill, ability to work under tight deadlines.

Responsible, proactive, meticulous and committed team player.

Job Type: Full-time