Purchasing Executive (Mandarin)

PT Swift Marketing; Puchong; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading Supply Chain company in Puchong is seeking a qualified professional for sourcing and procurement roles. The candidate should have a diploma or higher in relevant fields and over 3 years of experience in purchasing. Responsibilities include selecting and negotiating with suppliers, managing product sourcing, and ensuring procurement processes comply with company policies. Benefits include annual and medical leave. Familiarity with ERP systems is preferred.

Benefits

Annual Leave

Medical and Hospitalisation Leave

SOCSO

EPF

Qualifications

• Possess at least a diploma; associate degree or higher in relevant fields.
• More than 3 years’ experience in Purchasing and Procurement.
• Knowledge of purchasing principles, theories and processes.

Responsibilities

• Responsible for all product sourcing and negotiation with suppliers.
• Execute purchase buying plan with Planning Department.
• Coordinate with local or overseas suppliers on deliveries and shipments.

Skills

Purchasing negotiation skills

Knowledge in sourcing

Proficient in Microsoft Excel

Good interpersonal skills

Excellent communication skills

Education

Diploma or higher in Business, Purchasing or Supply Chain

Tools

ERP system (U8)

Microsoft Office

Job description

Possess at least a diploma; associate degree or higher academic in Business, Purchasing or Supply Chain or equivalent level in any discipline.

Qualifications

• Possess at least a diploma; associate degree or higher academic in Business, Purchasing or Supply Chain or equivalent level in any discipline.

Experience

• More than 3 years’ hands‑on experiences in Purchasing and Procurement in manufacturing or trading environment. Able to work independently, think logically, challenge status quo, and consistently seek to improve current way of working to seek of productivity.

Professional Knowledge

• Knowledge in sourcing of bird’s nest, packaging and other supplies
• Knowledge of purchasing principles, theories and processes
• Knowledge in handling Project
• Preferably familiar with ERP system
• Proficient in Microsoft Excel and other Microsoft Office applications.

Soft Skills and Others

• Competent in Purchasing negotiation skills
• Able to work independently, think logically, challenge status quo, and consistently seek to improve current way of working to seek of productivity.
• Good interpersonal skills and team player
• Excellent communication skills
• Good understanding of supply chain procedures
• Able to travel as required to supplier site and overseas

Responsibilities

• Responsible for all product sourcing, selecting and negotiating with suppliers to constantly strive for the best purchases & services and make appropriate purchasing decisions.
• Execute purchase buying plan with Planning Department. Analyse forecast to work on best purchase planning and suggest quantity to purchase.
• Preliminary Bird’s Nest Quality Check before transferring to QC Department.
• Accountable for the Purchasing Key Performance Indicators (KPIs) to meet company’s objectives.
• Coordinate and liaise with local or overseas suppliers on deliveries and shipments to ensure all supplies are delivered on time.
• Accountable for funding the payment in manually tracking and propose/arrange for supplier payments.
• Create and translate cost analyses.
• Drive vendors to improve their quality and service levels and build strong relationships with vendors as business partners.
• Meeting with internal stakeholders and vendors to discuss new developments, defective or unacceptable goods or services and determine corrective actions to be followed through.
• Searching potential supplier and actively involve in supplier selection qualification.
• Weekly or monthly meeting with key stakeholders and management team to update supply forecast and balanced quantity of products/material to purchase.
• Perform any other tasks and responsibilities as and when assigned by Superior/HOD and undertake any other tasks may be assigned by the Superior from time to time.
• Assist on Purchasing reports or Management reports.
• Ensure all procurement & purchasing activities comply with the Purchasing Policy and Procedures and adhere to internal guidelines.
• Coordinate the completion and efficient documentation of company audits/supplier selection process/other processes.
• Establish, maintain and ensure all documentation filing is up to date.
• Leverage ERP (U8) in day‑to‑day functions (including PO issuance).
• Follow up quantity received and assist Stock In and Stock Out.
• Report to Superior/HOD when there is any supply interruption due to unforeseen circumstances.
• Conduct audits to suppliers to assess capabilities and competencies to meet product requirement and their adherence to Purchasing and QC policies and guidelines.
• Work closing as team player with cross functional team (Production, QC&QA, Finance, Planning & Export and Admin) day‑to‑day operation tasks.
• Deputy to Purchasing Manager.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• SOCSO
• EPF