Purchasing Executive - Malaysia

Clinigen; Shah Alam; On-site; MYR 150,000 - 200,000; Full time

Job summary

A global specialty pharmaceutical company is seeking a Purchasing Executive in Malaysia. You will manage the purchasing activities for medicines, ensuring compliance and optimizing inventory. The ideal candidate will have a bachelor’s degree and 2-3 years of purchasing experience, preferably in the pharmaceutical sector. Strong negotiation and communication skills are essential. This role includes a competitive salary, performance bonuses, and professional development opportunities.

Benefits

Competitive monthly salary

Performance bonus

Generous annual leave

Professional development opportunities

Qualifications

• Minimum 2-3 years of experience in purchasing or procurement.
• Strong understanding of purchasing principles and practices.
• Detail-oriented with strong organizational skills.

Responsibilities

• Manage the end-to-end purchasing process for products.
• Develop and maintain strong relationships with suppliers.
• Collaborate with cross-functional teams to improve efficiency.
• Monitor inventory levels and adjust orders as needed.
• Ensure compliance with regulatory requirements.

Skills

Negotiation skills

Vendor management

Data analysis

Microsoft Excel proficiency

Communication skills

Organizational skills

Education

Bachelor’s degree in business or related field

Tools

ERP systems

Job description

The Company:

Clinigen is a global specialty pharmaceutical, and services company dedicated to delivering vital medicines to patients around the world. We operate across multiple diverse divisions, with a focus on ensuring product availability and compliance within the pharmaceutical industry. With a headquarter in the UK and global offices in the US, EU, JAPAC, and South Africa, Clinigen has established a strong presence since its inception in 2010 and is positioned for sustainable growth and innovation.

The Role:

We are currently seeking a Purchasing Executive to join our team in Malaysia. This position plays a key role in managing the purchasing activities for our medicines, ensuring that we maintain a steady supply and adhere to compliance standards. You will work closely with international suppliers and internal teams to execute procurement strategies, optimize inventory levels, and support operational efficiency.

Key Responsibilities:

• Manage the end-to-end purchasing process for products, including vendor selection, order placement, and delivery tracking.
• Develop and maintain strong relationships with suppliers to ensure product availability and compliance with contractual agreements.
• Collaborate with cross-functional teams to identify and implement cost‑saving initiatives and improve purchasing efficiency.
• Monitor inventory levels, evaluating demand patterns and adjusting orders to meet business needs.
• Analyze purchasing data and report on performance metrics, addressing issues and recommending strategies for improvement.
• Ensure compliance with regulatory requirements and company policies related to procurement and purchasing activities.
• Assist in resolving discrepancies with vendors concerning pricing or product availability.
• Support the Purchasing Manager in the execution of strategic sourcing projects as needed.

Qualifications:

• Bachelor’s degree in business, supply chain management, or related field.
• Minimum 2-3 years of experience in purchasing or procurement, preferably within the pharmaceutical or healthcare sector.
• Strong understanding of purchasing principles and practices.
• Excellent negotiation and vendor management skills.
• Ability to analyze data and make informed decisions based on insights.
• Proficiency in Microsoft Office applications, especially Excel and PowerPoint.
• Experience with ERP systems is a plus.
• Strong communication and interpersonal skills to effectively collaborate with internal and external stakeholders.
• Detail-oriented with strong organizational and time management skills.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Fluent in English and Bahasa Malaysia; other languages are an advantage.
• Willingness to learn and adapt in a dynamic and rapidly changing environment.

Certifications (Preferred but Not Required)

• CIPS (Chartered Institute of Procurement & Supply) certification or progress towards obtaining it.
• Lean Six Sigma certification (Yellow/Green Belt).
• Certified International Procurement Professional (CIPP) certification

Benefits:

• A competitive monthly salary that reflects your experience, skills, and the industry standards, ensuring that you are fairly compensated for your hard work and dedication.
• A performance bonus designed to reward exceptional performance and achievements, providing you with additional financial incentives as you excel in your role.
• Generous annual leave of 20 days, allowing you the opportunity to take time off for rest, relaxation, and personal pursuits, promoting a healthy work‑life balance.
• Ongoing professional development opportunities, including training programs, workshops, and access to resources that will help you enhance your skills and advance your career within our organization.