Purchasing Executive

Rapsys Technologies Pte Ltd.; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading technology firm in Kuala Lumpur is looking for a Purchasing Executive to manage supplier relationships and ensure product compliance with Malaysian standards. The ideal candidate should possess a degree in a relevant field and at least 3 years of experience in purchasing operations, with proficiency in SAP and Mandarin. This full-time role offers a competitive salary ranging from RM3,500 to RM5,500.

Benefits

Transportation Allowance: RM150

Qualifications

• Minimum 3 years in purchasing operations preferred.
• Preferably below 30 years old.
• Strong attention to detail.

Responsibilities

• Manage supplier relationships for procurement.
• Ensure product compliance with Malaysian standards.
• Prepare regulatory documentation for submissions.

Skills

SAP or other ERP systems

Microsoft Excel

Microsoft PowerPoint

Fluent in Mandarin

Strong analytical skills

Effective communication skills

Organizational skills

Education

Degree in Business Administration, Supply Chain, or related field

Job description

Job Title: Purchasing Executive
Department: Purchasing
Location: Balakong, Selangor
Reports to: Purchasing Manager
Type: Full-Time

Working Hours

Monday – Friday: 8:00 AM – 5:30 PM

Salary Package

RM3,500 – RM5,500 (including allowances)
Transportation Allowance: RM150

Criteria

• Nationality: Preferably Chinese (Male or Female)
• Age: Preferably below 30 years old
• Qualification: Degree in Business Administration, Supply Chain, or related field
• Experience: Minimum 3 years in purchasing operations (preferred)
• Technical Skills:
• Proficient in SAP or other ERP systems (mandatory)
• Proficient in Microsoft Excel and PowerPoint
• Knowledge:
• Familiar with SIRIM, Suruhanjaya Tenaga (ST), and MCMC applications
• Language: Fluent in Mandarin (written and spoken) for liaising with China/Taiwan suppliers
• Soft Skills: Strong analytical, communication, and organizational skills with high attention to detail
• Availability: Preferably can join immediately

Job Summary

The Purchasing Executive will manage supplier relationships, ensure product compliance with Malaysian standards, and handle all purchasing-related documentation and regulatory submissions. The role requires coordination across multiple departments to support procurement and logistics operations.

Key Responsibilities

• Source, negotiate, and manage suppliers to secure the best pricing, payment terms, and on‑time delivery of materials.
• Ensure all purchased items comply with relevant Malaysian standards and regulatory requirements.
• Prepare and submit applications to:
• SIRIM – product certification, testing reports, labeling requirements
• Suruhanjaya Tenaga (ST) – Certificate of Approval (COA) for electrical products
• MCMC – device certifications and related submissions
• Track and renew all relevant licenses and certificates before expiry.
• Maintain proper filing and documentation for regulatory submissions and approvals.
• Liaise with testing labs, consultants, and government officials when necessary.
• Support internal and external audits on compliance and import control matters.
• Create and manage Purchase Orders (POs) and Material Master data.
• Manage shipment arrangements from PO issuance to warehouse or site delivery.

Required Skills and Attributes

• Excellent coordination and problem-solving abilities.
• Strong understanding of purchasing processes and documentation workflows.
• Detail-oriented with the ability to multitask and meet deadlines.
• Strong team player with effective communication skills across departments.

Authority

• Create and issue Purchase Orders (POs).
• Liaise directly with suppliers for procurement and shipment follow‑ups.
• Manage all documentation related to product compliance and regulatory approvals.