Purchasing Executive

Artmatrix Technology; Kajang Municipal Council; On-site; MYR 150,000 - 200,000; Full time

Job summary

A reputable technology firm located in Kajang is seeking a Procurement Specialist to manage purchasing decisions, contact vendors, negotiate prices, and ensure compliance with ISO standards. Candidates should have at least a diploma in Business, fluent in English and Bahasa Malaysia, and possess 1-2 years of relevant experience in a manufacturing environment. Strong negotiation and communication skills are essential to excel in this role. The position offers opportunities to enhance supplier management and inventory activities.

Qualifications

• 1-2 years of experience in a procurement role within a manufacturing environment.
• Fluency in English and Bahasa Malaysia.
• Excellent knowledge of manufacturing processes and cost analysis.

Responsibilities

• Contact vendors for quotations and prepare purchase orders.
• Negotiate prices, payment terms, and delivery schedules.
• Collaborate with vendors to improve supply and stocking programs.
• Ensure compliance with ISO 9001 standards in supplier selection.

Skills

Negotiation skills

Communication skills

Supplier management

Leadership qualities

Problem-solving skills

Education

Diploma or Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management

Tools

ERP System

ISO 9001

Job description

Contact vendors and obtains quotations for comparison to assist in purchasing decisions.

Negotiate prices, payment terms and delivery schedules with vendors.

Prepare and issue purchase orders based on daily order needs, purchase requisitions and stock planning.

Assists in receiving and checking of goods if needed.

To ensure adequate communication with the vendors for best delivery and stocking term and conditions, evaluate existing and new suppliers’ performance, by ranking and selecting based on Vendor Rating System requirement.

To perform vendor/suppliers development and performance evaluation.

To collaborate with vendor for improvement on supply and stocking program.

To perform day to day procurement and inventory activities including purchasing, delivery follow up, material planning etc to ensure the effective & efficient to meet all project delivery date.

To comply with ISO 9001 requirement and standard in supplier selection, supplier audit, and documentations.

To coordinate with Sales, Production, Finance/HR, Store for Purchasing, inventory (Raw materials/Finished Goods) management, and production planning.

To participate in stock accuracy program (likewise, cycle count and stock take activities.)

To prepare and review purchasing plan for purchasing team and to ensure purchases under control.

ISO 14001, filling and maintain purchasing record.

Document matching like PR,PO,DO,GRN, Invoice to Accounts Department for payment.

Qualified internal auditor for EMS and QMS.

Job Specifications

Possess at least a Diploma or Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management or equivalent.

Required language(s): English, Bahasa Malaysia

At least 1-2 years of working experience in the related field in manufacturing environment is required.

Excellent negotiating and communication skills with good knowledge of supplier management and selection, manufacturing processes, pricing & cost analysis.

Working knowledge of ISO 9001 and ERP System would be an added advantage.

Strong leadership qualities with good problem solving skills and commands a high level of accuracy.

A team player with strong people management skills.