PURCHASING EXECUTIVE

Care Luxury Hotels & Resorts; Johor Bahru; On-site; MYR 40,000 - 60,000; Full time

Job summary

A luxury hotel chain in Johor Bahru is seeking a Purchasing Executive to manage food and beverage orders, maintain inventory controls, and ensure compliance with safety standards. The ideal candidate will generate timely reports, communicate effectively with kitchen staff, and oversee the accuracy of invoices. This vital position helps ensure that the hotel operations run smoothly and efficiently while maintaining quality standards.

Qualifications

• Strong knowledge of purchasing processes and food and beverage management.
• Ability to analyze data and prepare reports accurately.
• Excellent communication skills with vendors and kitchen staff.

Responsibilities

• Generates and provides accurate reports and presentations.
• Maintains sanitation and safety standards in food handling.
• Orders food and beverages based on business needs.
• Checks invoices for accuracy and quality compliance.
• Ensures proper inventory controls and practices.

Job description

Purchasing Executive

TROVE Hotel Johor Bahru

19 November 2024

Responsibilities

• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Orders all food and beverage based on business needs.
• Maintains sanitation and safety standards as specified in the brand guidelines.
• Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
• Enforces item use‑up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.
• Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
• Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
• Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
• Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.
• Ensures all LSOP’s are adhered to by all associates.
• Receives and inspects all deliveries.
• Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.
• Demonstrates knowledge of job‑relevant issues, products, systems, and processes.
• Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Keeps up‑to‑date technically and applying new knowledge to your job.
• Ensure disciplinary situations are addressed in timely fashion and with consistency.
• Submits reports in a timely manner, ensuring delivery deadlines.
• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.
• Provides information to supervisors, co‑workers, and subordinates by telephone, in written form, e‑mail, or in person.
• Analyzes information and evaluating results to choose the best solution and solve problems.
• Uses existing computer programs effectively to post invoices, update items and costs.
• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.