PURCHASING EXECUTIVE

Westlite Dormitory Management Sdn Bhd; Johor Bahru; On-site; MYR 40,000 - 60,000; Full time

Job summary

A management company in Johor Bahru seeks a Purchasing Officer to handle sourcing, price negotiations, and vendor management. The ideal candidate has at least 3 years of experience in a purchasing role, a degree or diploma in Accounting, and strong proficiency in Microsoft Office and languages. This position involves issuing purchase orders, monitoring deliveries, and reconciling accounts payable, ensuring compliance with SOPs.

Qualifications

• 3 years working experience in purchasing job.

Responsibilities

• Product sourcing and conduct price & credit term negotiations.
• Group purchase planning.
• Compliance to Standard Operating Procedures (SOPs).
• Issuance of purchase orders (PO) in the accounting system.
• Monitor delivery of orders or provision of services (DO/Service Report).
• 3-way matching (PO, DO/Service Report, Invoice).
• Entry of vendors’ invoice in the accounting system.
• Maintenance of vendors’ accounts.
• Review contracts and contract management for vendors.
• Documentation of site visit to vendor.
• Fixed assets tagging and physical sighting.
• Scheduling for disposal of fixed assets.
• Account Payable reconciliation with statement from vendors.
• Open PO.
• Any other duties assign by the HOD.

Skills

Proficient with Microsoft Office Excel

Proficient with Microsoft Office Word

Proficiency in English

Proficiency in Bahasa Malaysia

Knowledge of purchasing software

Able to work independently

Education

Degree / A-Level / Diploma in Accounting or equivalent

Job description

Product sourcing and conduct price & credit term negotiations.

Group purchase planning.

Compliance to Standard Operating Procedures (SOPs).

Issuance of purchase orders (PO) in the accounting system.

Monitor delivery of orders or provision of services (DO/Service Report).

3-way matching (PO, DO/Service Report, Invoice).

Entry of vendors’ invoice in the accounting system.

Maintenance of vendors’ accounts.

Annual purchase.

Review contracts and contract management for vendors.

Documentation of site visit to vendor.

Fixed assets tagging and physical sighting.

Updates of fixed assets register.

Scheduling for disposal of fixed assets.

Account Payable reconciliation with statement from vendors.

Open PO.

Any other duties assign by the HOD.

Qualification

Degree /A-Level / Diploma in Accounting or equivalent.

Skills

Proficient with Microsoft Office Excel & Word.

Proficiency in English and Bahasa Malaysia – both verbal & written.

Able to work independently.

Knowledge of purchasing software.

Experience

3 years working experience in purchasing job.

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