Purchasing Clerk

Masimo; Pasir Gudang; On-site; MYR 36,000 - 48,000; Full time

Job summary

A manufacturing firm in Johor, Malaysia is seeking a Purchasing Clerk to support procurement operations. The role involves managing purchase orders, liaising with suppliers, and maintaining inventory records. Candidates should have a minimum of two years’ purchasing experience and solid Excel skills. Strong attention to detail and problem-solving abilities are essential. The position works in an office environment with opportunities for on-the-job training.

Qualifications

• At least two years of operative purchasing experience in a manufacturing environment.
• Ability to effectively interface with multiple departments.
• Must be a self-starter who enjoys a challenge.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Managing vendor creation in the ERP system.
• Checking delivery notes against purchase orders.
• Handling rejected materials to suppliers.
• Maintaining accurate purchasing records and documentation.
• Preparing monthly reports.
• Collaborating with other departments for transaction flow.

Skills

Operative purchasing experience

Excel skills

Communication

Organizational skills

Problem-solving

Education

High school diploma or equivalent

Diploma or degree in business/logistics/supply chain

Tools

ERP system (COUPA)

Job description

Job Summary

Purchasing Clerk plays a key role in procurement operations, supporting the purchasing department by processing purchase orders, liaising with suppliers, and maintaining accurate inventory and purchasing records. This role ensures timely and cost-effective acquisition of goods and services, contributing to overall operational efficiency and supply chain stability.

Duties & Responsibilities

• Managing new vendor creation/set-up in ERP system (COUPA)
• Delivery note checking against PO
• Handling of rejected materials to suppliers
• Maintain ERP system with purchase related data e.g. supplier information, lead times, ordering points, prices,
  invoice processing
• Handling administrative tasks such as order tracking, documentation, filing, and reconciliation.
• Preparing monthly reports.
• Collaborating with finance, receiving, warehouse, and other relevant departments to ensure accurate receipts, invoice matching, and smooth transaction flow.
• Others which are related and assigned from time to time by the immediate superior

Minimum & Preferred Qualifications and Experience

Minimum Qualifications:

• At least two years of operative purchasing experience in manufacturing environment with relevant supply chain management, logistic qualification
• Ability to be a team member and effectively interface with Manufacturing, Quality Assurance, and Research & Development.
• Must be a self-starter, a “hands-on” individual who enjoys a challenge and is dedicated to getting the job done with minimal support and direction.
• Solid Excel skills are required as well as a high proficiency in standard job costing and variance analysis.
• Strong attention to detail, organizational skills, communication, and problem-solving capabilities are essential for managing multiple tasks and resolving discrepancies
• Administrative or purchasing experience is a plus, though many roles are entry-level with on-the-job training.

Preferred Qualifications:

• Fluent in written and spoken English.

Education

typically, a high school diploma or equivalent; some roles may prefer a diploma or degree in business, logistics, or supply chain management.

Physical requirements/Work Environment

This position primarily works in an office environment. It requires frequent sitting, standing and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Some local travel is necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required.

The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job.