Purchasing Assistant

Filter Man Supply Sdn Bhd; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A procurement and logistics company in Malaysia is seeking a detail-oriented individual to maintain purchasing records and support compliance with regulations. The ideal candidate holds a Diploma or Bachelor's degree in Business/Admin and has at least 2 years of relevant experience. Proficiency in Microsoft Office, strong analytical skills, and fluency in English and Mandarin are essential. This role involves collaboration with teams and managing supplier relationships, particularly for Mandarin/Cantonese speakers.

Qualifications

• Minimum 2 years working experience in the related field.
• Fast learner and able to work independently.
• Able to handle Mandarin/Cantonese speaking suppliers.

Responsibilities

• Maintain accurate records of purchase transactions.
• Collaborate with logistics and quality assurance teams.
• Support compliance with international trade regulations.

Skills

Knowledge of Microsoft Office (Excel, Word, Power Point)

Good communication and interpersonal skills

Strong analytical skills

Fluent in English & Mandarin

Pro-active and self-driven

Education

Diploma / Bachelor’s Degree in Business/Admin or related field

Job description

Responsibilities

Maintain accurate records of purchase transactions, supplier information, and procurement documentation.

Collaborate with logistics, quality assurance, and teams to resolve issues.

Support in compliance with international trade regulations and company policies.

Assist in resolving any issues related to product quality.

Assist in handling all claim items and resolving related issues.

Support in applying for SIRIM certification purposes.

Send samples to SIRIM and manage labelling processes.

Support overall procurement activities and ensure timely execution of tasks.

Requirements

• Candidate must possess at least a Diploma / Bachelor’s Degree in Business/Admin or any related qualification.
• Minimum 2 years working experience in the related field.
• Knowledge of Microsoft Office (particularly Excel, Word and Power Point).
• Knowledge in data, operational and financial analysis.
• Good knowledge in purchasing, inventory management.
• Fast learner, pro‑active, self‑driven and self‑motivated.
• Good communication and interpersonal skills.
• Strong analytical skills.
• Detailed, organized and good time management.
• Fluent in English & Mandarin (both written and oral).
• Able to work independently under minimal supervision.
• Role requires handling Mandarin / Cantonese speaking suppliers.