Purchasing Assistant

Nohad Sdn Bhd; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading procurement firm in Selangor is seeking a detail-oriented procurement specialist to manage the end-to-end procurement process, including supplier negotiations and invoice checks. The ideal candidate should hold a Diploma or Bachelor's Degree in a related field and have 1–2 years of experience in procurement and accounts payable. Proficiency in Microsoft Excel and strong communication skills are essential for success in this role. Immediate starters are preferred.

Qualifications

• Minimum 1–2 years working experience in procurement and/or accounts payable.
• Knowledge in PO, DO, invoice matching, and payment processes.
• Proficient in basic accounting/procurement systems.

Responsibilities

• Handle end-to-end procurement process including sourcing, quotation, negotiation, and purchasing.
• Prepare and issue Purchase Orders (PO) and ensure accuracy of pricing and terms.
• Liaise with suppliers on delivery schedules, pricing, and product quality.

Skills

Negotiation skills

Communication skills

Attention to detail

Coordination skills

Education

Diploma / Bachelor’s Degree in Procurement, Supply Chain, Accounting, Business Administration or related field

Tools

Microsoft Excel

Job description

Responsibilities

• Handle end-to-end procurement process including sourcing, quotation, negotiation, and purchasing
• Prepare and issue Purchase Orders (PO) and ensure accuracy of pricing and terms
• Liaise with suppliers on delivery schedules, pricing, and product quality
• Monitor supplier performance and maintain good vendor relationships
• Verify supplier invoices against Purchase Orders (PO) and Delivery Orders (DO)
• Handle Accounts Payable (AP) matters including invoice checking, matching, and submission for payment
• Ensure timely payment to suppliers and resolve billing discrepancies
• Maintain proper procurement and AP documentation and records
• Ensure all procurement and payment processes comply with company policies and procedures
• Coordinate closely with Finance and internal departments on purchasing and payment matters

Requirements

• Diploma / Bachelor’s Degree in Procurement, Supply Chain, Accounting, Business Administration or related field
• Minimum 1–2 years working experience in procurement and/or accounts payable
• Knowledge in PO, DO, invoice matching, and payment processes
• Strong negotiation, communication, and coordination skills
• Detail-oriented, responsible, and able to work independently
• Proficient in Microsoft Excel and basic accounting/procurement systems
• Prefer candidates who can start immediately