Purchasing Assistant

FedAPI; Klang City; On-site; MYR 30,000 - 50,000; Full time

Job summary

A prominent procurement company in Klang City is seeking a dedicated procurement officer to assist in the procurement process and manage supplier relationships. The role involves generating purchase orders, tracking deliveries, and monitoring inventory levels. Candidates should be proficient in English, Bahasa Malaysia, and Mandarin. This position offers benefits including annual leave and health insurance.

Benefits

Annual Leave

EPF

Health Insurance

Medical Leave

SOCSO

Qualifications

• Ability to communicate with suppliers in English, Bahasa Malaysia, and Mandarin.
• Experience in procurement processes and managing supplier relationships.
• Strong organizational skills and attention to detail.

Responsibilities

• Generate and track purchase orders.
• Maintain supplier database and records.
• Coordinate procurement activities with project managers.
• Support negotiations for favorable contract terms.
• Monitor and manage inventory levels.
• Prepare reports on purchasing activities.

Skills

Procurement Process

Supplier Communication

Inventory Management

Negotiation Skills

Report Preparation

Job description

Job Responsibility

• Assist in the procurement process by generating purchase orders and tracking their progress from initiation to delivery, ensuring timely availability of materials for construction projects.
• Maintain and update the supplier database, including contact information, pricing, and performance metrics, to facilitate efficient sourcing and vendor management.
• Coordinate with project managers and site supervisors to understand material requirements and specifications, ensuring accurate and timely procurement to avoid project delays.
• Support the negotiation of pricing and terms with suppliers to achieve cost savings and favorable payment terms, contributing to the overall project budget management.
• Monitor inventory levels and assist in implementing inventory control measures to minimize waste and ensure optimal stock levels at construction sites.
• Prepare and maintain accurate records of purchases, contracts, and pricing, ensuring compliance with company policies and regulatory requirements.
• Communicate effectively with suppliers in English, Bahasa Malaysia, and Mandarin to resolve any issues related to orders, deliveries, or quality, ensuring smooth supply chain operations.

Job Requirements

• Assist in the procurement process, including generating purchase orders and tracking deliveries.
• Maintain accurate records of purchases, pricing, and other important data.
• Communicate effectively with suppliers to resolve discrepancies and ensure timely delivery of materials.
• Support the purchasing team in negotiating contracts and securing favorable terms with suppliers.
• Collaborate with project managers and other team members to understand project requirements and ensure timely procurement of necessary materials.
• Monitor inventory levels and assist in managing stock to prevent shortages or overstocking.
• Prepare reports on purchasing activities and cost savings.
• Translate documents and communicate with Mandarin-speaking suppliers and stakeholders.

Job Benefits

• Annual Leave
• EPF
• Health Insurance
• Medical Leave
• SOCSO