Purchase Order Administrative Specialist with Chinese

D-ploy; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading IT solutions company in Kuala Lumpur is looking for a Purchase Order Administrative Specialist. The role involves managing purchase orders, supporting financial operations, and providing excellent communication with various partners. Ideal candidates will have experience in the administrative field and be fluent in English and Chinese. The company offers competitive salaries, flexible working conditions, and extensive benefits.

Benefits

Flexible working conditions

Minimum 5 weeks of vacation

Paid sick days

Meal vouchers

Vouchers for special occasions

Wellness program contributions

Company-sponsored events

Competitive salary

Qualifications

• At least one year of relevant experience in an administrative or financial role.
• Experience with purchase orders and accounting processes.
• Ability to manage and support purchase order processes.

Responsibilities

• Serve as the contact point for customers for PO creation and GR booking.
• Manage purchase order processes and controls invoices.
• Ensure execution processes align with guidelines.

Skills

Communication skills

MS Excel

Business process administration

Fluency in English

Fluency in Chinese

SAP knowledge

Tools

MS Office

SAP

Job description

D-ploy is an IT and Engineering Solutions company with operations throughout the EMEA region including Switzerland, Germany, Czech Republic, Austria, UK, as well as the USA.

We pride ourselves on delivering innovative and superior services and solutions to numerous industry-leading clients. By building relationships and trusted partnerships within the IT community, we optimize our customer‘s IT productivity and contribute to the organization’s success and value.

We are interested in talking to engaging, flexible, and solution-oriented individuals who are looking to become a part of a dynamically growing and international organization. We are focused on creating value where IT counts, join us!

We are currently looking for two Purchase Order Administrative Specialist in Kuala Lumpur to join our team. A great opportunity to work in a pharmaceutical industry with exposure to new technologies and international environment.

Tasks and Responsibilities

• Serves as the contact point for the customers for PO (Purchase orders) creation and GR booking.
• Manages purchase order process, controls invoices and books good receipts.
• Manages the creation of the Work Orders and follows up on their approval flow in internal system.
• Manages monthly accruals through collection of financial data.
• Manages the update of the Finance Operation SharePoint. Provides any ad-hoc reporting support to the Financial Analyst or Finance Coordinator.
• Ensures the executed processes are aligned with Internal Guidelines and IGM standards.

Requirements

• At least one year of relevant experience in similar position – administrative field, financial support roles or work with PO´s and understanding of the PO process in the international company
• Relevant experience / knowledge of GR booking - accounting in general
• Advanced knowledge of MS Office - especially MS Excel; knowledge of MS Outlook
• Excellent communication skills, especially to different partners (Project Managers, Management, Finance community, etc.)
• Working knowledge of SAP is highly beneficial
• Business process administration skills; Administrate and support of the Purchase Orders process
• Fluency in English and Chinese (spoken and written)
• Candidates have to declare Criminal record extract not older than three months

Benefits

• Broad range of activities, tasks, and projects
• Flexible working conditions
• Minimum 5 weeks of vacation
• Paid sick days
• Meal vouchers
• Vouchers (B-day voucher, wedding, and new born surprise)
• Contributions to wellness programs (multisport card)
• Fishing for Friends program – our referral program
• Refreshments in the D-ploy office
• Further development and professional advancement
• Friendly and international working environment
• Company-sponsored events
• Competitive salary and various benefits

Is IT in your DNA?