Contract Management Law Graduate

Weststar Aviation Services Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading aviation services company in Malaysia is seeking a PROTEGE in Contract Management for a role focused on law graduates. Responsibilities include reviewing ITB documents, assisting with contract preparations, and coordinating with various stakeholders. Candidates should possess a Bachelor’s Degree in Law and skills in contract management, communication, and document review. This position offers comprehensive exposure to contract administration and management.

Qualifications

• Assist and review various contract documents and invitations to bid.
• Support timely correspondence and administration of client contracts.
• Capture essential contract details for performance monitoring.

Responsibilities

• Assist in preparing and finalizing contract documents.
• Coordinate with finance for bank guarantees.
• Prepare minutes of meetings and assist in dispute resolutions.

Skills

Contract management

Document review

Communication

Team coordination

Education

Bachelor’s Degree in Law

Job description

PROTEGE - Contract Management - Law Graduate

Academic Qualification - Bachelor’s Degree in Law

Pre-Award

Assist and review the Invitation-To-Bid (ITB) document, including Draft Contract Document, to identify anomalies, qualifications, and exceptions in a structured format to ensure the company’s commercial and contractual positions are protected and risks adequately mitigated.

Assist in preparing, reviewing, and submitting Contract qualifications/clarifications / ITB summary / Contract Execution Information and coordinate as necessary.

Assist in preparing and procuring Management approval for the Project Term Sheet and other internal governance requirements.

Post-Award

Assist in preparing the required correspondence, such as responses, notices, actions, acknowledgements, proposals, variations, etc., in a timely manner.

Assist in performing general administration of Client’s Contract in a systematic and timely manner – filing (hardcopy and electronic), correspondence, notices, extensions, bank guarantee, insurance etc.

Assist in capturing Contract essential details in a structured format for tracking and monitoring Contract performance, including requirements such as Bank Guarantee, Performance Guarantee, Insurance and Extension as applicable.

Assist in preparing and finalising Contract Documents and Exhibits, including interfacing with relevant internal stakeholders.

Assist in coordinating with the Finance Department in the placement of Bank Guarantee and managing validity thereof.

Exercise pro-active management of Client Contract and alerting GM, Contract Management on potential issues with compliance and contractual obligations to protect company’s rights under the Contract.

Assist in preparing resolution of contractual disputes and contentious issues, ensuring consistency with provisions under the respective Contracts to avoid or minimise negative impact to business.

Assist in preparing resolution Change /Variation Orders and Contract Amendment and Extension.

Assist in meetings with Clients:

• Monthly Coordination Meeting
• Kick-off Meeting
• Ad-hoc meeting related to Contract Management

Assist in internal meetings

• Management of Change Meeting (MOC)
• SQAD Meeting
• Ops Meeting
• CMT Meeting
• Any other meeting related to Contract Management

Assist to prepare Minutes of Meeting (MOM)