PROPERTY PROJECT AUTHORITY LIAISON MANAGER

PINNACLE HOMES SDN. BHD.; Petaling Jaya; On-site; MYR 30,000 - 50,000; Full time

Job summary

A leading property development company in Petaling Jaya is seeking a Property Project Authority Liaison Manager to oversee development projects, ensuring compliance with regulatory standards and effective communication with stakeholders. Candidates should have a strong background in property development and project management, with at least five years of relevant experience. Proficiency in Mandarin is required for this full-time, on-site role.

Benefits

Competitive salary

Performance-based bonuses

Opportunities for career advancement

Supportive work culture

Qualifications

• 5+ years experience in property development or construction industry.
• Proficient in project management principles and regulatory compliance.
• Ability to work autonomously and in a team environment.

Responsibilities

• Oversee execution of property development projects.
• Coordinate with regulatory authorities for compliance.
• Prepare documentation and monitor project timelines.

Skills

Project management software proficiency

Stakeholder management

Negotiation skills

Problem-solving skills

Mandarin communication

Education

Tertiary qualification in Building/Project Management/Architecture/Urban Planning

Tools

Microsoft Office suite

Job description

PROPERTY PROJECT AUTHORITY LIAISON MANAGER

PINNACLE HOMES GROUPS of COMPANIES is a premier property development company focused on creating innovative and sustainable living environments. Known for its excellence in delivering high-quality projects, the company has established a diverse portfolio that includes residential and commercial developments. Each project is thoughtfully designed to enrich the lifestyle and well-being of its customers. PINNACLE HOMES strives to maintain its reputation as a leader in the property development industry.

ROLE OBJECTIVES:

To ensure that company objectives for Profit, Program, Quality, Safety and Environmental performance for each property development project are achieved.

Role Description

As a Property Project Authority Liaison Manager at PINNACLE HOMES GROUPS of COMPANIES, you will play a crucial role in overseeing the successful execution of property development projects. You will be responsible for coordinating various aspects of the project lifecycle, ensuring timely completion and adherence to quality standards. This is a full-time on-site role located in Petaling Jaya, Malaysia. The role involves managing communication and collaboration with regulatory and governmental authorities to ensure adherence to compliance and regulatory standards. Additionally, the individual will oversee the preparation and submission of necessary documentation, facilitate communication between project teams and external authorities, coordinate approvals from local authorities, monitor project timelines and resolve any authority-related issues to compliance or approval processes. The role also requires maintaining up-to-date knowledge of relevant regulations and providing strategic input to streamline operations, proactive engagement with internal teams and external stakeholders to facilitate seamless project execution.

RESPONSIBILITIES

• Strategic Planning
• Evaluates market sectors in terms of emerging opportunities
• Monitors market/competitor trends
• Develops strategies for further review
• Assisting in the planning, coordination and monitoring of property development projects from inception to completion
• Identifying and addressing potential issues or risks and implementing effective mitigation strategies
• Preliminary Feasibilities
• Defines and evaluates best use options for properties
• Develops concept designs to preliminary costing stage
• Conducts preliminary financial analysis on preferred end use options
• Implements risk minimization strategies to secure optimum economic and financial returns
• Liaises with respective internal stakeholders on real estate agents/consultants/prospective tenants
• Conduct feasibility study and financial analysis of prospective projects, project tracking and evaluation
• Concept Design and Planning
• Develops design briefs with external consultants
• Liaises with respective internal stakeholders on arrangement site audits
• To maximize the project returns through proper planning, cost controls, collusion control and value engineering
• Liaises with respective internal stakeholders on development budget estimates/cost plans
• Manages the design phase
• Funding
• Liaises with management to recommend appropriate procurement options and financial risks associated with each option
• Prepares funding proposals for management approval
• Monitoring project budgets, timelines and resource allocation to maintain operational efficiency
• Approvals
• Liaises with approval authorities and relevant parties to ensure compliance with regulatory requirements
• Negotiates and gains approvals in a timely and cost-effective manner
• Advises and liaises with all other stakeholders
• Development
• Liaises with respective internal stakeholders on preparation of EOI or tender documentation
• Evaluate implemented plans to ensure delivery of marketing strategic objectives and ROI
• Liaises with management and consultants to ensure appropriate financial, commercial and legal risks are documented
• Liaises with respective internal stakeholders on appointment and manages marketing agents
• Liaises with respective internal stakeholders on manages tender process within probity guidelines
• Liaises with respective internal stakeholders on manages evaluation process and negotiating formal documentation such as development leases, etc
• Negotiates amendments to legal documentation
• Ensures compliance with relevant documentation, leasehold or freehold
• Monitors progress and keeps management advised of cash flow and legal/taxation issues as they arise
• Resolves legal/financial issues in consultation with management
• Manages the approval process for all applications including development approvals
• Assist in overall planning, executing, controlling and coordinating property development projects
• Project Management
• Liaises with respective internal stakeholders in consultation with external project management consultants
• Coordinate with Project Development Division on the progress and stages of completion of projects
• Coordinate on consultants’ designs, plans, specifications, bills of quantities and other documents relating to the project
• Reviews the preparation and negotiating of bid packages
• Reviews the preparation of contract documents
• Identifying opportunities for process improvements and contributing to the development of best practices
• Overviews the management of each contract, reporting progress on a regular basis
• Manages the completion/approval stages and the issue of construction certificates
• Monitors progress and oversees Practical Completion, final certificates in consultation with management and the appropriate Certifier
• Collaborating with cross-functional teams, including design, construction, and procurement, to ensure seamless project delivery
• Management Reporting
• Ensures accurate and timely information is available for monthly Management Reports, covering all aspects of each project
• Prepare reports on progress of planned activities and performance reports to management
• Providing regular progress updates and reporting to the Project Management Director
• Prepare complete proposals to government, public and private institutions
• Implementation of systems policies and procedures
• Any other duties directed from time to time by the Management

SELECTION CRITERIA, what we're looking for

• Essential Skills and Abilities
• Proficient in using project management software, Microsoft Office suite and presentation software (particularly Microsoft Office applications, e.g., Outlook, Excel, Word, PowerPoint and Project)
• Demonstrated track record in Property Development with a minimum of five (5) years relevant experience in project delivery and property development or construction industry preferred
• Proficient knowledge of project management principles, tools, techniques, regulatory compliance, documentation, project approval processes, construction processes, cost estimation and project planning
• Ability to work autonomously and independently but communicate and consult with internal stakeholders
• Ability to work collaboratively in a team environment and handle multiple tasks simultaneously
• Ability to build strong and positive relationships with clients/external stakeholders, consultants and advisors
• Skills in stakeholder management, negotiation and issue resolution with local authorities or government bodies
• Excellent influencing skills
• Demonstrated leadership skills with vision, commitment, engagement and results
• Highly developed verbal communication skills with ability to communicate at a high level
• Excellent communication and interpersonal abilities to work with diverse teams and external stakeholders management
• Proficient in written and spoken Mandarin to effectively communicate with Mandarin-speaking clients with additional ability to communicate in local dialects would be an added advantage
• Pleasant personality, independent and energetic person
• Ability to manage and prioritize a number of key tasks at any one time within defined deadlines
• Highly developed problem solving skills
• Strategic thinker and planner with the ability to deliver results
• High level of professionalism, honesty and integrity
• Adaptable to changes and able to work under pressure to meet deadlines

Qualifications

• Must have a tertiary qualification in a Building / Project Management / Architecture / Urban Planning / C&S Engineering / M&E Engineering or equivalent discipline, and/or have undertaken post-graduate/Bachelor Degree qualifications from a recognized institution and/or a related technical discipline

Experience

• Minimum five (5) years experience in property developer, multi-storied, high rises residential and/or building construction developments in project development
• Experience with projects exceeding MYR 300,000.00 million or 30 dwelling high rises building
• Preferable experience in property planning and development, building construction and project management / investment

What we offer

• Competitive salary and performance-based bonuses
• Opportunities for professional development and career advancement
• Supportive work culture that values teamwork and work-life balance

About us

PINNACLE HOMES GROUPS of COMPANIES is a leading property development company dedicated to creating innovative and sustainable living spaces. With a strong track record of delivering high-quality projects, we are committed to excellence in every aspect of our business. Our diverse portfolio ranges from residential to commercial developments, each designed to enhance the lifestyle and well-being of our customers.

If you're excited about the prospect of joining our dynamic team and contributing to the success of our projects, we encourage and invited you to write in/email your interests with detailed resume indicating personal particulars, qualification, employment history, remuneration expected, contact number and a recent passport-size photograph (n.r.) through [e-mail].

All applications will be treated in the strictest of confidential and only shortlisted candidates will be notified.

Note: This job posting may be closed when filled. Please apply promptly.