Property Officer/ Property Executive

Private Advertiser; Petaling Jaya; On-site; MYR 200,000 - 250,000; Full time

Job summary

A property management company in Petaling Jaya seeks a Property Executive to oversee operations, financial management, and resident relations. Candidates must possess a relevant degree and have at least 2 years of experience in property management. Strong communication, problem-solving, and teamwork skills are essential. This role offers opportunities for strategic planning and team leadership.

Qualifications

• Minimum 2 years working experience in related field.
• Computer literate.
• Preferably with knowledge of Strata Management Act 2013.
• Relevant experience in Property Management / Real Estate industry is an advantage.

Responsibilities

• Ensure managed property operates efficiently and in compliance with laws.
• Oversee day-to-day operations of the properties.
• Build and maintain positive relationships with residents.
• Conduct financial analysis and manage budgets.
• Assess and manage risks associated with property operations.
• Lead and manage a team including property officers and maintenance staff.
• Prepare reports and communicate effectively with stakeholders.
• Develop long-term strategies for property management portfolio.

Skills

Communication skills

Problem-solving skills

Interpersonal skills

Multi-tasking

Team player

Education

Degree in Building and Property Management / Real Estate Management or equivalent

Job description

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Portfolio Management

Portfolio Management: To ensure managed property is operating efficiently and in compliance with relevant laws and regulations. Ensure the management and maintenance of buildings and common property is strictly in accordance to SMA 2013 (Act 757).

Property Operations

Property Operations: Oversee day-to-day operations of the properties, including maintenance, repairs, security, and cleanliness. Coordinate with property managers, maintenance staff, and vendors to ensure timely and cost-effective resolution of property-related issues.

Resident Relations

Resident Relations: Build and maintain positive relationships with residents by addressing their concerns, resolving disputes, and ensuring their needs are met. Handle contract negotiations, contract renewals, and rent collection processes (if any).

Financial Analysis and Budgeting

Financial Analysis and Budgeting: Conducting financial analysis, including reviewing income and expense statements, evaluating financial performance, and identifying areas for improvement. Collaborate with the finance department to develop and manage budgets, forecast revenues, and monitor expenses to ensure financial goals are met.

Risk Management

Risk Management: Assessing and managing risks associated with property operations, including compliance with legal and regulatory requirements, insurance coverage, and safety protocols. To take measures to mitigate risks and ensure properties are in compliance with relevant regulations.

Team Management

Team Management: Lead and manage a team including property officer, maintenance staff, and other personnel. Provide guidance, training, and support to ensure a high level of performance and professionalism.

Reporting and Communication

Reporting and Communication: Prepare regular reports and presentations for property owners (JMB/MC) or senior management, highlighting property performance and financial report. Communicate effectively with stakeholders, including property owners, tenants, and contractors.

Strategic Planning

Strategic Planning: Develop long-term strategies for the growth and improvement of the property management portfolio. Identify current issues, evaluate resident feedback, and making recommendations for property enhancements, expansions, or acquisitions to sustain contract.

Job Requirements

• Candidates must possess at least a Degree in Building and Property Management / Real Estate Management or equivalent field.
• Computer literate.
• Minimum 2 years working experiences in related field.
• Preferably with knowledge of Strata Management Act 2013.
• Candidates with relevant experience in Property Management / Real Estate industry will be added advantage.
• Possess good communication, multi-tasking, interpersonal skill, problem-solving skill and team player.

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Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• Which of the following types of qualifications do you have?
• What is your expected monthly basic salary?
• How many years' experience do you have as a Property Executive?
• How much notice are you required to give your current employer?
• How many years of residential property management experience do you have?

ASIA PACIFIC HIGHER LEARNING SDN BHD (Lincoln University College)