Property Management Specialist

Maxis; Kuala Lumpur; On-site; MYR 80,000 - 100,000; Full time

Job summary

A leading telecommunications provider in Malaysia is searching for an experienced Property Specialist to manage tenancy portfolios effectively. The ideal candidate will have over 6 years of relevant experience and possess strong negotiation and property management skills. Responsibilities include sourcing properties, managing leases, and ensuring compliance with regulations. This role requires excellent communication and networking abilities, along with flexibility for travel within Malaysia.

Qualifications

• At least 6 years of relevant experience in property and tenancy management.
• Flexibility to travel frequently within Malaysia and possess a valid driving license.
• Strong knowledge of property and tenancy management with negotiation skills.

Responsibilities

• Oversee the management of Maxis tenancy portfolios.
• Source properties based on requirements and conduct evaluations.
• Prepare and negotiate leasing agreements.

Skills

Property management skills

Negotiation skills

Communication skills in English and Bahasa Malaysia

Networking skills with property stakeholders

Legal knowledge related to property leasing

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Overview

Are you ready to get ahead in your career?

• We want to empower you to turn your ambitions into achievements.
• We thrive in inclusiveness, diversity and embrace close collaborations for you to create impact for yourself and others.
• Together, we aim to bring the best of technology to help people, businesses and the nation to be ahead in a changing world.
• To realise our vision to become Malaysia’s leading converged solutions company, we are looking for a new talent to innovate and grow with us in a culture that values commitment, performance and possibilities.

Why does this job exist and why is it critical?

We are seeking for a highly competent Property Specialist to oversee the management of Maxis tenancy portfolios. The successful candidate will be responsible for a wide range of property-related tasks. The ideal candidate will possess a strong background in property management, excellent negotiation skills and the ability to work effectively with landlords, stakeholders and internal team.

What are you accountable for?

• Property Securing:
• Sourcing of properties based on requirement
• Viewing, evaluation and identification of suitable site
• Preparing/issuance of LOI and negotiation on best rental and T&C of the tenancy
• BC and LOO reviewing/preparation & approval/ execution
• Reviewing/finalization of TA
• Site take over
• Tenancy Renewal:
• Preparing/Issuance of LOI
• Negotiation on best rental and T&C of the tenancy
• BC and Renewal Notice preparation/issuance & approval
• Renewal notice execution and stamping
• Tenancy administration/management & other:
• Repair & Maintenance i.e. to ensure all parties in the tenancy agreement fulfilled their respective obligation
• Payment processing - monthly rental listing, rental/deposit review/adjustment, licenses for non-Retail etc
• Reviewing/prepare other necessary documentation e.g. Novation agreement, transfer of landlord ownership etc
• Prepare/provide information/documents for necessary authority submission, property details update, weekly task update etc
• Involve in major project related to property and tenancy
• Tenancy Termination:
• Termination Notice preparation/issuance for approval/execution
• Site viewing and negotiation on reinstatement work
• Monitoring on the reinstatement progress with the team
• Pre-handover walk through with landlord
• Formal site handover
• Finalizing refund of deposit
• RPT, Compliance & Budget
• Managing RPT, related BOD approval, Operating Lease Commitment, Annual Report Submission
• Compliance with the current authorities requirement and guideline (business, signage, music, café license.)
• Preparation & managing of budget (rental, licenses, contract expenses etc)

What do you need to have for this role?

• At least 6 years of relevant experience in property and tenancy management.
• Flexibility to travel frequently within Malaysia and possession of a valid driving license.
• Good communication skills in English and Bahasa Malaysia.
• Strong knowledge of property and tenancy management with negotiation skills, especially at the corporate level.
• Good networking skills with major property players, such as malls, corporate, valuers and property agents.
• Strong legal knowledge related to property and tenancy/leasing
• Good IT/computer knowledge i.e word, excel, power point etc

What’s next?

• Once you’ve applied online, our team will carefully review your application. Due to a high volume of applications, we appreciate your patience to allow for a fair and timely review process.
• Should you be shortlisted for the role, we will send you an invitation via email for a digital interview. You can also check on your application status by logging into your candidate account.

Maxis values diverse voices & people. We hire and reward our employees based on capability & performance — regardless of ethnicity, gender, age, education, religion, nationality or physical ability.