Project Management Office (PMO) Executive

Koperasi Kakitangan PETRONAS Berhad; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading organization in Malaysia is seeking a Project Management Office Executive to support project execution and coordination. The ideal candidate will have a bachelor's degree and 2–4 years of relevant experience, with strong communication skills in English and Bahasa Malaysia. Proficiency in Microsoft Office and project management tools is essential. This role offers an opportunity to work with cross-functional teams and implement project management best practices.

Qualifications

• Bachelor's degree in a relevant discipline.
• 2–4 years of relevant experience in project coordination roles.
• PMP or a similar professional certification is an advantage.

Responsibilities

• Support the execution of projects under the PMO framework.
• Coordinate and track project tasks and deadlines.
• Facilitate project meetings and maintain documentation.

Skills

Project lifecycle understanding

Communication skills in English

Communication skills in Bahasa Malaysia

Project documentation proficiency

Education

Bachelor's degree in Project Management, Business Administration, Finance, Science, Engineering

Tools

Microsoft Office

MS Project

Trello

Asana

JIRA

Job description

Project Management Office (PMO) Executive

Responsibilities

• Support the end-to-end execution of projects under the PMO framework.
• Coordinate and follow up on project tasks, milestones, deliverables, and deadlines.
• Assist in preparing project charters, reports, Gantt charts, and presentations.
• Monitor project progress, maintain documentation, and escalate issues where needed.
• Facilitate project meetings, prepare minutes, and track follow-up actions.
• Work with internal and external stakeholders to ensure alignment on project goals.
• Help implement project management best practices, SOPs, and templates across teams.
• Analyze project outcomes and support post-project evaluations.

Background & Qualifications

• Bachelor's degree in Project Management, Business Administration, Finance, Science, Engineering, or a related discipline.
• PMP or a similar professional certification is an advantage.
• Strong understanding of the project lifecycle, project documentation, and project governance.
• Proficient in Microsoft Office and project management tools (e.g., MS Project, Trello, Asana, or JIRA).
• Excellent written and verbal communication skills in English and Bahasa Malaysia.

Professional Experience

• 2–4 years of relevant experience in project coordination or project support roles.
• Experience working in cross-functional teams and handling multiple projects simultaneously.
• Familiar with project tracking, reporting, risk assessment, and stakeholder communication.
• Exposure to corporate project governance and performance monitoring is an added advantage.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What\'s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years\' experience do you have as a Project Management Office Executive?
• Which of the following PMI certifications have you completed?
• Which of the following Microsoft Office products are you experienced with?
• How many years of project management experience do you have?
• Which of the following languages are you fluent in?