Project Management Coordinator (Gas Turbine)

Solar Turbines; Kuala Lumpur; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading fuel and energy solutions provider is seeking a Project Management Coordinator in Kuala Lumpur. You will support project setup and documentation for both domestic and international projects, ensuring timely data entry into ERP and CRM systems. Ideal candidates will have a Bachelor's degree and 2-5 years of experience in project management, along with strong organizational and communication skills. This role encourages applicants of all ages to apply.

Qualifications

• 2–5 years’ experience in contracts and/or project management.
• Relevant experience in a manufacturing-based industry is a plus.
• Proficiency with ERP and CRM systems.

Responsibilities

• Set up projects in ERP and CRM systems within 5–10 days.
• Maintain project documentation and audit for completeness.
• Coordinate across departments and manage multiple projects.

Skills

Organizational skills

Analytical skills

Communication skills

Project coordination

Education

Bachelor’s degree in business administration or related discipline

Tools

ERP systems

CRM systems (e.g., Salesforce)

Microsoft Office 365

Microsoft Visio

Job description

Career Area

Product Support

Job Description

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Position Objective

The Project Management Coordinator supports Project Management personnel by ensuring all project setup and documentation activities are completed accurately and on time for domestic and international projects. This role is responsible for initiating project set up and ensuring all project data is entered into relevant ERP and CRM systems to facilitate successful project execution and compliance.

Core Process Requirements

• Timeliness of initial project setup activities to enable internal kick‑off meetings.
• Adherence to risk control strategies and best practices.
• Maintenance of key project data and documentation throughout the project lifecycle.

Key Responsibilities

Project Setup & Coordination

• Set up new projects in ERP (e.g., LN) and CRM (e.g., Salesforce) systems within 5–10 days of assignment, ensuring all required documentation and data are captured.
• Create and maintain project folders, update key project information (milestones, addresses, contacts, Incoterms/trade terms, accounts, PO amount, revenue, invoices, project team, etc.).

Data Maintenance & Auditing

• Maintain full read/write access to project management systems, ensuring all updates are completed for key tollgates.
• Perform audits of completed or commissioning‑stage projects to ensure backup documentation is loaded and supports the work done.
• Upload key files and audit information completeness by the project’s end.

Core Principles & Documentation

• Reviewing the final proposal, order review, saving project documentation, and receiving order documentation.
• Look up for Suppliers addresses and contact information (for Customer Customs authority)

Financial & Administrative Support

• Invoice and proforma request: Prior to a hardware shipment, information is confirmed and shared with finance department to get draft document and share with customer.
• TA Upload: Prepare the file with hardware details included in the project scope and will be shared with customer for validation and get the shipment approval.
• Gather product weight: For some customers and countries customs to facilitate the customer’s receiving process.
• Look up for Suppliers addresses and contact information (for Customer Customs authority)

Risk Management & Process Improvement

• Adhere to documented requirements and best practices to minimize errors or issues with project execution due to incomplete or improper setup.
• Support process improvements and transitions, assisting Project Managers and other stakeholders as needed.

Qualifications

• Bachelor’s degree in business administration, Marketing, Liberal Arts, or related discipline, plus 2–5 years’ experience in contracts and/or project management in a manufacturing‑based industry (turbomachinery experience is a plus); or equivalent directly related experience.
• Experience with ERP and CRM systems (e.g., Baan, LN, Salesforce).
• Strong organizational, analytical, and communication skills.
• Ability to coordinate across multiple departments and manage multiple projects simultaneously.
• Proficiency in Microsoft Office 365 and Visio

Posting Dates

November 10, 2025 - November 23, 2025

Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply