Project Executive

twentysix; Kuala Lumpur; Hybrid; MYR 90,000 - 140,000; Full time

Job summary

VML is a leading creative company delivering brand experience, customer experience, and commerce initiatives. The team operates in a hybrid office setup with four days in the office weekly, and the role supports project managers across planning, execution, control, documentation, and product backlog management.

Experience coordinating multi-disciplinary teams and stakeholders, along with proficiency in JIRA and Confluence, is essential for success in this position.

Qualifications

• Experience assisting the budget estimation process.
• Ability to plan project schedules and coordinate resources.

Responsibilities

• Assist the Project Manager in preparing project budget estimates.
• Plan the project schedule and book/hire resources to deliver projects.
• Co-manage multi-cultural, multi-location, cross-functional teams and clients to drive project success.
• Support Scrum ceremonies (planning, standups, backlog grooming, estimation, reviews, retrospectives).
• Identify, assess and manage project risks; plan and execute mitigations.
• Track user stories/features/tasks/issues using JIRA and Confluence.
• Write Business Requirements Documents and Functional Specifications Documents.
• Write user stories in JIRA and ensure alignment with teams and clients.
• Assist PM in managing the product backlog and prioritizing items.
• Support PM to ensure deliverables address business needs.

Skills

Scrum framework

Agile methodology

Cross-functional collaboration

Stakeholder management

Tools

JIRA

Confluence

Job description

Who We Are

VML is a leading creative company that combines brand experience, customer experience, and commerce, creating connected brands to drive growth. VML is celebrated for its innovative and award-winning human-first work for clients including AstraZeneca, Colgate-Palmolive, Dell, Ford, Microsoft, Nestlé, The Coca-Cola Company, and Wendy's. In 2026, VML was named Campaign’s Global Network of the Year and ranked #2 Creative Network of the Year at Cannes Lions. VML’s global network spans 55+ markets with principal offices in Buenos Aires, Kansas City, London, New York, São Paulo, Shanghai and Singapore.

VML is part of WPP, the trusted growth partner for the world's leading brands. Powered by exceptional talent and our agentic marketing platform WPP Open, WPP unites cutting-edge media intelligence and data solutions, creativity, production, enterprise solutions and expert strategic counsel.

For more information, please visit www.vml.com and follow along on LinkedIn #WeAreVML.

JOB RESPONSIBILITIES

Planning

• Assists the Project Manager in preparing the project budget estimates to deliver solution that will address the business requirements

• Supports the Project Manager to plan the project schedule, and book / hire the necessary resources to deliver the projects (e.g. customer experience, business transformation, creative campaigns, etc.)

Execution

• Co-manage multi-cultural. multi-location, cross-functional (strategy, experience design, technology, creative, etc.) teams and clients, to drive the project to success

• Helps the Scrum Master in running the sprint activities (i.e. sprint planning, daily standups, product backlog grooming & estimation, sprint reviews, sprint retrospective, etc.)

Control

• Identify, assess, manage project risks, and plan and execute mitigation strategies

• Track all the user stories/features/tasks/issues using tools like JIRA and Confluence

**Documentation **

• Writing Business Requirements Document and/or Functional Specifications Document

• Writing user stories in JIRA and ensure alignment with the project teams and client

Product Management

• Assists the project manager in managing the product backlog and prioritizing items in the backlog

• Supports the project manager to ensure we are delivering a product/service that is addressing the business needs / requirements

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.