Project Coordinator

Centre for Indonesia-Malaysia-Thailand Subregional Cooperation (CIMT); Putrajaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A regional cooperation organization in Putrajaya is seeking a Project Coordinator. The role involves planning, coordinating, and implementing project activities, monitoring progress, and ensuring effective reporting and stakeholder engagement. Candidates should have a bachelor's degree and at least 3 years of related experience. Proficiency in English and project management skills are essential. The position promises a dynamic, collaborative environment.

Qualifications

• At least 3 years of working experience in programme/project management.
• Working experience in international organisations is a plus.
• Self-motivated and able to work independently and in a team.

Responsibilities

• Plan, coordinate and implement programme/project activities.
• Monitor budget spending and adjustments.
• Prepare annual work plans and project proposals.
• Perform data collection and analysis for progress reporting.
• Manage partnerships with stakeholders.
• Prepare reports and other communication materials.

Skills

Project management

Program design and implementation

Monitoring and evaluation

Strong analytical skills

Communication skills

Interpersonal skills

Organisational skills

Proficiency in MS Office

Ability to travel

Education

Bachelor’s degree or higher in a relevant field

Tools

MS Office

Google Workspace

Job description

PROJECT COORDINATOR (FULL-TIME)

The Project Coordinator is responsible for providing support to the development, initiation, implementation, monitoring and evaluation (M&E) and reporting of activities relevant to the IMT-GT Subregional Cooperation Programme. The incumbent works under the supervision of the Director/Deputy Director and in close coordination with representatives from the Member Countries, IMT-GT stakeholders, and international development partners to ensure that the programme objectives and milestones are met.

Key Responsibilities

• Plan, coordinate and implement related programme/project activities, including site visits, training and meetings, and work related to project consultant/vendor (e.g., drafting Terms of Reference, launching tenders, proposal review and selection process).
• Monitor the implementation of programme/project activities including budget spending and adjustments to ensure timely achievement of key indicators and programme/project objectives.
• Assist in the preparation of annual work plan and project proposals, including detailed work plans and budgets.
• Perform data collection and analysis to report on the progress and achievements of the programmes/projects.
• Ensure timely and quality reporting and documentation of programme/project activities, including meeting reports, annual reports, case studies, lessons learned, best practices and challenges.
• Prepare reports, briefing notes, press releases, contents, presentations, and other information materials as needed for external communication.
• Establish and manage partnerships with IMT-GT stakeholders including national and local government agencies, educational institutions, the private sector, civil society organisations and development partners.
• Collaborate with other team members to ensure synergies and consistency.
• Assist in the preparation of relevant meetings, workshops, and other public events.
• Perform other tasks as assigned by the supervisor.

Qualifications

Education and Experience

• Bachelor’s degree or higher in international development, public policy, development economics, international business or related fields.
• At least 3 years of working experience in programme/project management or coordinating the implementation of development cooperation programmes/projects.
• Working experience in international organisations is a plus.

Skills and Competencies

• Strong experience in two or more of the following: project management, program design and implementation, M&E, ASEAN/national policy processes and interagency coordination.
• Strong analytical skills, including the ability to analyse and organise data.
• Ability to communicate programming concepts into clear, concise written documents and strong attention to detail.
• Excellent command of written and spoken English.
• Self‑motivated and able to work independently and in a team in a multicultural environment.
• Ability to manage multiple tasks simultaneously and work efficiently within strict deadlines.
• Strong organisational, problem‑solving and time‑management skills.
• Good interpersonal and communication skills.
• Proficiency in standard computer applications (e.g., MS Office, Google Workspace).
• Ability to travel.