Project Administrator (ID & Renovation)

Stuarts Design Sdn Bhd; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A design company in Puchong is looking for a dedicated Project Admin to support project documentation and coordination. The ideal candidate will assist in sourcing suppliers, requesting quotations, and maintaining supplier performance tracking. Required qualifications include a minimum SPM or Diploma in Business Administration, and 1-2 years of relevant experience. Proficiency in Microsoft Office and strong communication skills are essential. This role contributes significantly to ensuring smooth project execution.

Qualifications

• Minimum SPM / Diploma in Business Administration, Supply Chain, or related field.
• Candidates with 1–2 years of procurement/admin experience are encouraged to apply.

Responsibilities

• Assist in sourcing suppliers and requesting quotations.
• Maintain an updated supplier list and assist in onboarding vendors.
• Track vendor performance and escalate issues to management.

Skills

Basic knowledge of procurement processes

Microsoft Office proficiency

Communication skills

Detail-oriented and organized

Education

SPM / Diploma in Business Administration or related field

Job description

We are seeking a dedicated PROJECT ADMIN to support our team to handle project documentation and coordination to ensure smooth project execution.

Responsibilities and Duties

• Assist in sourcing suppliers, requesting quotations, and preparing comparison sheets.
• Follow up with suppliers on quotations, delivery status, and order confirmations.
• Maintain an updated supplier list and assist in onboarding new vendors.
• Communicate with suppliers regarding product inquiries, pricing, and delivery arrangements.
• Track vendor performance and elevate any issues to the Procurement Executive/Manager.
• Verify delivery orders (DO) against purchase orders (PO) with the Project Coordinator to ensure correct quantity and specifications.
• Update procurement tracking sheets and purchase logs regularly.
• Assist in preparing monthly procurement reports and data summaries for management.
• Ensure confidentiality of commercial and supplier information.
• Develop and maintain project plans, and track progress to ensure deadlines are met.
• Assist in preparing minutes and sharing procurement updates with the Manager.

Job Requirements

Qualifications

• Minimum SPM / Diploma in Business Administration, Supply Chain, or related field.
• Candidates with 1–2 years of procurement/admin experience are encouraged to apply.

Skills

• Basic knowledge of procurement processes and documentation.
• Proficient in Microsoft Office (Excel, Word).
• Good communication and interpersonal skills.
• Detail-oriented, organized, and able to work with a team.