Project Administration

Private Advertiser; Seri Iskandar; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic organization in Seri Iskandar, Malaysia is seeking an experienced Administrative Assistant to support office operations, maintain documentation, and assist with financial tasks. The ideal candidate has a diploma or degree in Business Management, at least 3 years of relevant experience, and excellent communication skills in Malay and English. A proactive and detail-oriented approach is essential, as well as having your own vehicle for work-related travel.

Qualifications

• Minimum 3 years of experience in an administrative or executive assistant role.
• Strong organizational and multitasking abilities, with a keen eye for detail.
• Excellent written and verbal communication in Malay and English.
• Must have their own vehicle for the job.

Responsibilities

• Organize and maintain both physical and digital files.
• Draft and format letters, memos, emails, and basic reports.
• Schedule meetings and manage booking of meeting rooms.
• Process basic finance tasks such as invoices, petty cash, and staff claims.
• Ensure general cleanliness and tidiness of the office environment.

Skills

Organizational skills

Multitasking abilities

Communication skills

Interpersonal skills

Microsoft Office proficiency

Detail-oriented

Education

Diploma/Degree in Business Management

Job description

With your exceptional organization and multitasking skills, you will be an integral part of our administrative and office support team.

What you'll be doing

✅ 1. Document and Filing Management

• Organize and maintain both physical and digital files.
• Update filing systems and ensure document confidentiality.
• Photocopy, scan, and distribute documents as needed.

✅ 2. Correspondence/Quotation and Communication

• Draft and format letters, memos, emails, and basic reports.
• Manage incoming and outgoing mail, emails, and faxes.
• Prepare Quotation, Purchase Order and etc.
• Assist senior supervisor to deal with supplier and get quotation

✅ 3. Office Operations Support

• Schedule meetings and manage booking of meeting rooms.
• Prepare meeting minutes and assist with event logistics.
• Maintain staff attendance records and assist with basic HR admin tasks.

✅ 4. Financial Assistance (if required)

• Process basic finance tasks such as invoices, petty cash, and staff claims.
• Assist with simple budgeting or monthly expense tracking.

✅ 5. Office Housekeeping & Cleanliness Monitoring

• Ensure general cleanliness and tidiness of the office environment.

✅ 6. Other Administrative Tasks

• Support other departments or managers as needed.
• Help with document preparation, reports, or data entry.
• Take on ad hoc duties as assigned by supervisors.

What we're looking for

Minimum 3 years of experience in an administrative assistant or executive assistant role

Diploma/Degree in Business Management

Excellent communication and interpersonal skills, with the ability to interact with stakeholders at all levels

Strong organizational and multitasking abilities, with a keen eye for detail

Proficient in the Microsoft Office suite, with the ability to learn new software quickly

Excellent written and verbal Malay & English skills

A proactive, flexible, and collaborative approach to work

Must have their own vehicle for the job

A candidate must be responsible and able to travel for work (outstation) if required.

Apply now for this exciting opportunity to become our next Administrative Assistant.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a project coordinator?
• Which of the following Microsoft Office products are you experienced with?
• Do you possess or have access to your own transportation?
• Do you have data entry experience?
• Are you willing to travel for this role when required?

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