Project Administration

Pembinaan Bintang Baru; Kepong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction management company in Malaysia is seeking a project administrator to prepare progress reports, manage submissions, and maintain contract files. The ideal candidate has 1–3 years of experience in construction administration and is proficient in Microsoft Office. This role requires strong organizational skills and the ability to work independently. The position involves on-site work, requiring familiarity with construction environments.

Qualifications

• Minimum 1–3 years experience in construction administration.
• Proficient in Microsoft Office (Excel, Word, PowerPoint); advantage if familiar with MS Project or construction software.
• Ability to manage multiple tasks, meet deadlines, and work independently with minimal supervision.

Responsibilities

• Prepare and update Project Progress Reports, site diary, and project schedules.
• Handle submissions to consultants and authorities for permits and inspections.
• Maintain contract files and invoicing records.

Skills

Project management

Time management

Communication

Construction administration

Tools

Microsoft Office

MS Project

Job description

Prepare and update Project Progress Reports, site diary, and project schedules (Excel/Project).

Handle submissions to consultants and authorities (permits, inspection requests, material approvals).

Maintain contract files, LOA/LOI, quotations, purchase orders, delivery orders, and invoicing records.

Assist the Project Manager in coordinating with contractors, consultants, suppliers, and site teams.

Prepare official letters, memos, meeting minutes, and ensure all documents are audit-ready.

Keep track of payments, progress claims, and variation orders.

Arrange meetings, prepare presentation materials, and follow up on outstanding tasks.

Qualifications

• Minimum 1–3 years experience in construction administration.
• Proficient in Microsoft Office (Excel, Word, PowerPoint); advantage if familiar with MS Project or construction software.
• Ability to manage multiple tasks, meet deadlines, and work independently with minimal supervision.
• Able to work on-site when required and comfortable with construction site environment.
• Good understanding of basic construction terms, drawings, and workflow is an added advantage.