PROJECT ADMIN EXECUTIVE

myNews; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading retail company in Malaysia is seeking a candidate to act as a liaison with local authorities for business and premise licenses. The successful applicant will be responsible for documentation management and compliance monitoring while supporting store operations. Ideal candidates should have a Diploma or Degree and 2–4 years of relevant experience in retail, F&B, or property. Proficiency in English and Bahasa Malaysia is essential, along with strong organizational skills.

Qualifications

• 2–4 years of experience in a similar role, preferably in retail, F&B, or construction/property.
• Strong understanding of Malaysian local authority procedures and licensing processes.
• Willingness to travel locally for site visits or meetings.

Responsibilities

• Prepare and submit applications to local councils for business licenses and permits.
• Maintain a centralized filing system for all documentation submitted to authorities.
• Support the Store Opening or Operations team in organizing necessary documentation.
• Stay updated on local regulations and advise internal departments on authority requirements.

Skills

Communication skills in English and Bahasa Malaysia

Negotiation skills

Organizational skills

Detail-oriented

Education

Diploma or Degree in Business Administration, Public Relations, or related field

Job description

Duties & Responsibilities

• Local Authority Liaison & Approvals

  Prepare and submit applications to local councils (e.g., DBKL, MBPJ, MBSA) for business licenses, premise licenses, signage permits, and other required approvals. Act as the main point of contact between the company and local/state authorities. Track, follow up, and ensure timely approvals from relevant departments. Attend meetings or site inspections with local authorities, when necessary.

• Documentation & Record Management

  Maintain a centralized filing system for all documentation submitted to and received from authorities. Ensure accuracy and completeness of all documentation required for authority submissions. Keep updated records of licenses, permits, renewal dates, and regulatory compliance status.

• Administrative Support

  Support the Store Opening or Operations team in organizing necessary documentation and approvals prior to outlet openings. Assist in preparing reports related to authority submissions and licensing status. Handle correspondence and communication related to authority matters.

• Compliance Monitoring

  Stay updated on local regulations, licensing requirements, and changes in compliance policies that affect business operations. Advise internal departments on authority requirements to avoid regulatory issues.

Job Requirements

• Diploma or Degree in Business Administration, Public Relations, or related field.
• 2–4 years of experience in a similar role, preferably in retail, F&B, or construction/property.
• Strong understanding of Malaysian local authority procedures and licensing processes.
• Good communication and negotiation skills in English and Bahasa Malaysia.
• Organized, detail-oriented, and capable of working independently.
• Willingness to travel locally for site visits or meetings with authorities.