Project Admin Executive

Mynews; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

A leading retail company in Kuala Lumpur seeks a Local Authority Liaison & Approvals expert to manage submissions for business licenses and permits. The ideal candidate will have a diploma in Business Administration or Public Relations and 2-4 years of relevant experience. Strong communication skills in English and Bahasa Malaysia are essential, along with a good understanding of Malaysian local authority procedures. Regular local travel for meetings with authorities is also required.

Qualifications

• 2-4 years of experience in a similar role, preferably in retail, F&B, or construction/property.
• Strong understanding of Malaysian local authority procedures and licensing processes.
• Willingness to travel locally for site visits or meetings with authorities.

Responsibilities

• Prepare and submit applications to local councils for business licenses and required approvals.
• Maintain a centralized filing system for all documentation submitted to and received from authorities.
• Support the Store Opening or Operations team in organizing necessary documentation.
• Stay updated on local regulations and compliance policies affecting business operations.

Skills

Communication and negotiation skills

Organized and detail-oriented

Bilingual (English and Bahasa Malaysia)

Education

Diploma or Degree in Business Administration, Public Relations, or related field

Job description

1. Local Authority Liaison & Approvals

Prepare and submit applications to local councils (e.g., DBKL, MBPJ, MBSA) for business licenses, premise licenses, signage permits, and other required approvals. Act as the main point of contact between the company and local/state authorities. Track, follow up, and ensure timely approvals from relevant departments. Attend meetings or site inspections with local authorities, when necessary.

2. Documentation & Record Management

Maintain a centralized filing system for all documentation submitted to and received from authorities. Ensure accuracy and completeness of all documentation required for authority submissions. Keep updated records of licenses, permits, renewal dates, and regulatory compliance status.

3. Administrative Support

Support the Store Opening or Operations team in organizing necessary documentation and approvals prior to outlet openings. Assist in preparing reports related to authority submissions and licensing status. Handle correspondence and communication related to authority matters.

4. Compliance Monitoring

Stay updated on local regulations, licensing requirements, and changes in compliance policies that affect business operations. Advise internal departments on authority requirements to avoid regulatory issues.

Job Requirements

• Diploma or Degree in Business Administration, Public Relations, or related field.
• 2–4 years of experience in a similar role, preferably in retail, F&B, or construction/property.
• Strong understanding of Malaysian local authority procedures and licensing processes.
• Good communication and negotiation skills in English and Bahasa Malaysia.
• Organized, detail-oriented, and capable of working independently.
• Willingness to travel locally for site visits or meetings with authorities.