Project Admin cum Document Controller

Signature Cabinet; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading home living company in Malaysia is seeking a detail-oriented Project Admin cum Document Controller. The role involves managing project documentation, ensuring compliance, and coordinating with stakeholders. Ideal candidates will hold a degree in a related field with a minimum of 3 years of document control experience, proficient in Microsoft Office. Offered are a competitive salary and benefits, including performance bonuses and medical insurance.

Benefits

Performance bonus and yearly salary adjustment

Opportunities for career development

Comprehensive medical and health insurance

Staff Purchase Discounts up to 50%

Qualifications

• Minimum 3 years of experience in document control, ideally in project management or construction.
• Familiar with industry document control standards and systems.
• Hands-on experience with contracts, drawings, reports, and change orders.

Responsibilities

• Manage and track all project documents systematically.
• Implement document control procedures and ensure compliance.
• Distribute project documentation timely to relevant stakeholders.
• Maintain organized filing systems for easy retrieval.
• Prepare meeting minutes for project meetings.
• Coordinate with Project Managers and external parties on document submissions.
• Monitor documentation deadlines and provide progress updates.

Skills

Detail-oriented

Strong organizational skills

Good coordination

Effective communication

Ability to manage multiple deadlines

Education

Degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Join Our Dynamic Team at Signature International Berhad – Shape the Future of Home Living!

At Signature International Berhad, we’re passionate about revolutionizing home living spaces. As pioneers in the industry, we’ve spent over 30 years delivering exceptional, innovative, and sustainable solutions that elevate homes to new levels of comfort and style.

At Signature, you’ll be part of a dynamic environment where your ideas are valued, and you’ll have the opportunity to grow professionally, make a meaningful impact, and work alongside a team that shares your passion for excellence.

If you're excited about building the future of home living and want to be part of a company that values collaboration, growth, and continuous innovation, Signature International Berhad could be the perfect place for you.

Apply today and join our growing team — where your career and ideas will thrive!

About the role

We are seeking a detail‑oriented Project Admin cum Document Controller (Senior Executive level) to manage the full lifecycle of project documentation. This role ensures all documents are properly organized, distributed, tracked, and filed according to company standards. You will support Project Managers by coordinating document submissions, preparing meeting minutes, monitoring correspondence, and keeping management updated on documentation status.

The position requires strong coordination skills and the ability to work closely with both internal teams and external stakeholders to ensure smooth project operations.

What you’ll be doing

Manage, track, and update all project documents with proper naming, numbering, and filing practices.

Implement and maintain document control procedures and ensure compliance with company standards.

Ensure timely distribution of drawings, contracts, reports, and other project documentation to relevant stakeholders.

Maintain organized digital and physical filing systems, ensuring easy retrieval and confidentiality of sensitive documents.

Prepare and distribute meeting minutes for project-related meetings (e.g., kick‑off, coordination, progress meetings).

Coordinate and follow up with Project Managers, internal teams, and external parties (contractors, suppliers, clients) on document submissions and correspondence.

Monitor project documentation deadlines and ensure adherence to SOPs and established lead times.

Provide regular updates to General Managers on documentation progress, outstanding items, approvals, and potential delays.

Support general project administration tasks and perform any other duties assigned by management.

What We’re Looking For

Degree in Business Administration, Project Management, Information Management, Engineering, or related field.

Min 3 years of experience in document control, preferably within project management, construction, or ID fit‑out industry.

Proficient in Microsoft Office Suite particularly on Microsoft Excel.

Familiar with industry document control standards and systems commonly used in construction/engineering.

Hands‑on experience handling project documents such as contracts, drawings, reports, correspondence, and change orders.

Strong organizational skills with high attention to detail and accuracy.

Good coordination, communication, and follow‑up skills.

Ability to work independently and manage multiple deadlines efficiently.

What we offer

At SIGNATURE, we are committed to providing our employees with a rewarding and supportive work environment. In addition to a competitive salary, we offer a range of benefits, including:

Rewards in performance bonus & yearly salary adjustment

Opportunities for career development and further training

Comprehensive medical & health insurance coverage

Staff Purchase Discounts up to 50% on Company products

Various staff activities and social events

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