Procurement Specialist (Japanese Speaker)

Roche; Selangor; On-site; MYR 50,000 - 70,000; Full time

Job summary

A global healthcare company is seeking a Procurement Specialist who speaks Japanese to manage procurement activities in Malaysia. Responsibilities include validating purchase requisitions, managing purchase orders, and ensuring compliance with policies. Candidates should possess a relevant degree and have at least 3 years of experience in purchasing, with strong communication skills in English and Japanese. This role offers a chance to contribute to impactful healthcare solutions.

Qualifications

• 3 years experience in a centralized purchasing environment and supply chain.
• Experience in a shared service center across a large organization is advantageous.
• Ability to communicate effectively in English and Japanese (N2 level).

Responsibilities

• Execute day-to-day procurement activities with high standards of financial control.
• Validate and process purchase requisitions in compliance with Procurement Policy.
• Manage purchase orders and resolve internal/external queries.
• Participate in invoice reconciliation and execute timely reports.

Skills

Good communication skills (English and Japanese)

Negotiation skills

Analytical skills

Resourceful in sourcing items

Education

Degree or Diploma in Business Studies, Finance & Accounting/Commerce, Supply Chain or Procurement

Job description

Procurement Specialist (Japanese Speaker)

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

You will be :

• Execute the day-to-day activities according to the highest standards of financial control, compliance and best practice. Ensure quality and accurate delivery of services within agreed key performance indicators (KPIs) and as defined in the Service Level Agreement (SLA) and SOPs of the respective business sub‑process.

• Follow the instructions of the Managers regarding daily work coordination.

• Develop knowledge and capability to raise competence to expected levels and meet current and future business needs.

• Contribute process and technical expertise to process improvement initiatives. Support on assigned projects or programs.

• Key Accountabilities: Validate and process purchase requisitions to ensure completeness and compliance with Procurement Policy. Convert purchase requisitions/shopping carts to purchase orders. Handle purchase order amendment, closure, and cancellation. Manage and resolve internal and external queries. Participate in invoice reconciliation. Work closely with Accounts Payable to resolve any outstanding invoice discrepancies.

• Execute and produce accurate and timely reports. Manage and execute quote collections and multiple source biddings when applicable. Review and update SOPs, DTP & LP promptly.

• Ensure adherence to the Procurement Policy, directive, guidelines and local procurement SOPs.

• Actively participate in new projects such as ASPIRE/MyBuy, attend related meetings, trainings, knowledge transfer, etc.

Qualifications

• Degree or Diploma in Business Studies, Finance & Accounting/Commerce, Supply Chain or Procurement equivalent.

• Good communication skill and able to communicate effectively in English and Japanese (N2 level).

• 3‑years experience in a centralized purchasing environment and supply chain with production planning background.

• Experience of working in a shared service centre across a global / large organization will be an added advantage.

• Good negotiation and analytical skills, resourceful in identifying new sources of items requested and results oriented.

Who we are

A healthier future drives us to innovate. Together, more than 100,000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life‑changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.