Procurement & Finance Executive

Enggang Management Services Sdn Bhd; Kuala Tahan; On-site; MYR 40,000 - 60,000; Full time

Job summary

A conservation management company is seeking a Procurement & Finance Executive to manage the procure-to-pay process and accounts payable for ASARTR operations. The role involves sourcing, vendor onboarding, logistics coordination, and maintaining compliance. Required qualifications include a diploma/degree in Finance or related fields and 1–3 years of relevant experience. Competitive salary and benefits included.

Benefits

Competitive salary

Annual leave & medical benefits

Insurance coverage

Travel allowance & field support

Training & development

Qualifications

• 1–3 years hands-on experience in procurement & accounts payable.
• Solid grasp of 3-way match and AP ageing.
• Detail-oriented with high integrity.

Responsibilities

• Own the procure-to-pay process for ASARTR operations.
• Sourcing and RFQ: Obtain quotes and prepare comparisons.
• Coordinate deliveries and manage invoice verification.

Skills

Vendor onboarding

Accounts payable

Procurement processes

Spreadsheet skills

Communication

Strong attention to detail

Education

Diploma/Degree in Finance/Accounting/Business/Supply Chain

Tools

Accounting systems

Job description

Overview

Enggang Management Services Sdn Bhd (EMS) supports conservation at the Al-Sultan Abdullah Royal Tiger Reserve (ASARTR) through programme delivery, partnerships, and grant-funded initiatives. We partner closely with field teams in Pahang and HQ in KL to turn strategy into measurable impact.

About the Role

Own the procure-to-pay (P2P) process and accounts payable (AP) for ASARTR operations—plus asset & logistics administration. You’ll handle sourcing/RFQ, PO issuance, delivery/GRN, invoice verification, payment runs, vendor onboarding, and compliance. You’ll also manage asset registers (e.g., radios/walkie-talkies, IT/field kits), vehicle documentation (4×4 insurance & road tax), and travel & accommodation bookings for outstation rotations.

What You’ll Be Doing

• Sourcing & RFQ: Obtain quotes, prepare comparisons, and recommend award in line with thresholds and policy.

• PO & contracting: Create POs, track approvals, file supplier contracts/SLAs, and maintain vendor master data.

• Delivery & GRN: Coordinate deliveries to Jerantut / Mat Daling / Pasir Raja; prepare GRN; resolve partials/returns.

• Invoice & 3-way match: Match PO–GRN–invoice; verify taxes, coding, bank details; escalate discrepancies.

• Payments: Prepare payment batches, remittance advice, and schedules (due dates, early-payment opportunities).

• AP ledger & month end: Maintain AP ageing; post accruals/prepayments; support month-end close & reconciliations.

• Vendor onboarding & compliance: Collect company docs, bank info, COI declarations; enforce anti-corruption & gifting policies.

• Budget tracking: Update spend vs budgets/workplans; flag variances; coordinate with Finance & Programme leads.

• Inventory & assets (incl. radios): Maintain asset registers (walkie-talkies/radios, chargers/batteries, IT/field kits), tag assets, schedule servicing, and manage spares/consumables.

• Vehicles (4×4): Track insurance & road tax renewals, service schedules, tyre replacements, fuel cards; keep logs and documents audit-ready.

• Travel & accommodation: Arrange hotel/hostel bookings and local transport for outstation employees/rotations; confirm check-ins/out and maintain booking & cost logs.

• Field cash & advances: Log cash advances; verify receipts; process claims; clear advances promptly.

• Logistics coordination: Arrange shipments/couriers, waybills, collections/returns; maintain delivery logs.

• Documentation & audits: Keep audit-ready files (RFQ, comparisons, approvals, PO/GRN/invoice, payment proofs); support donor/financial audits.

• Policy & training: Champion procurement SOPs/code of conduct; onboard field staff on forms, naming, and evidence requirements.

• Continuous improvement: Simplify forms and foldering; propose light automations/checklists to improve speed and accuracy.

What We’re Looking For (Requirements)

• Diploma/Degree in Finance/Accounting/Business/Supply Chain (or equivalent).

• 1–3 years hands-on experience in procurement & accounts payable (end-to-end P2P).

• Solid grasp of 3-way match, vendor onboarding, AP ageing; strong spreadsheet skills and familiarity with accounting systems.

• Working knowledge of SST basics, approvals, and document control; detail-oriented with high integrity.

• Practical experience in asset administration (e.g., radios/walkie-talkies, IT/field kits) and vehicle documentation (insurance/road tax/service logs).

• Experience coordinating travel & accommodation bookings and tracking costs for outstation staff.

• Clear communication (BM & English) with vendors and internal teams; organized, calm under deadlines.

• Based in Jerantut (onsite); own transport and willingness to travel locally for deliveries/collections/site support.

Preferred (Nice to Have)

• Experience in grant-funded/NGO environments (donor compliance, audit trails).

• Familiarity with fixed asset registers, stock counts, reorder points, and consumables tracking.

• Exposure to month-end (accruals, prepayments) and simple budget/spend reporting.

• Logistics know-how (couriers, waybills, inland shipping, workshop scheduling).

• Basic automation skills (forms/lookups/shared drives) to reduce manual errors.

What We Offer

• Competitive salary

• Annual leave & medical benefits

• Insurance coverage

• Travel allowance & field support when coordinating ASARTR deliveries/rotations (accommodation & meals coordinated)

• Training & development; friendly, mission-driven team culture

Location

• Base: Jerantut, Pahang (onsite, full-time)

• Coverage: Coordination with Mat Daling / Pasir Raja bases and KL HQ as needed

Notes

• This role upholds anti-corruption, conflict-of-interest, and procurement threshold policies at all times.

• Alternate titles (if preferred): Finance & Procurement Executive (ASARTR) / Procurement & Compliance Executive (Finance) / Procure-to-Pay Executive.

Why You Should Apply

• Be the go-to person who keeps ASARTR moving—right item, right price, right time, fully compliant.

• Build depth across procurement, AP, asset/vehicle administration, travel logistics, budgeting, and audits in a high-impact conservation setting.

• Join a supportive Finance team with real scope to improve processes and own outcomes.

How to Apply

Apply Now on JobStreet or email your CV to *******@enggang.com with the subject "Procurement & Finance Executive (ASARTR) – Your Name". Please include your availability and expected salary. Only shortlisted candidates will be contacted within 2 weeks.