Procurement Executive

CRAZZ GROUP; Kulai; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading procurement firm is seeking a Procurement Executive in Kulai, Malaysia. This dual role involves managing procurement for non-production goods and handling import/export processes, ensuring compliance with regulations. The ideal candidate has a QS background or relevant degree, with at least 2-3 years of procurement experience. Strong negotiation and organizational skills are essential, along with proficiency in ERP systems. The position offers opportunities for continuous improvement in procurement processes.

Qualifications

• Minimum 2–3 years’ experience in procurement, QS, or contract management.
• Knowledge in equipment rental markets and service vendor management.
• Familiarity with customs clearance and import/export documentation.

Responsibilities

• Manage non-production procurement and direct material sourcing.
• Handle customs documentation for imports/exports.
• Support audits and reviews related to procurement.

Skills

Negotiation skills

Communication skills

Organizational skills

Procurement

Cost Management

Education

Diploma/Degree in Quantity Surveyor, Supply Chain Management, or related field

Tools

Microsoft Office

ERP systems

Oracle

SAP

Job description

Job Summary

The Procurement Executive is responsible for managing non-production procurement and

some aspects of direct material production sourcing activities such as sourcing rental

equipment and infrastructure-related services, while also handling import/export processes

and customs clearance. This dual role ensures smooth support for operations, compliance

with customs regulations, and cost-effective procurement of non-core goods and services.

The person must preferably have QS Background from a Construction industry with

Procurement exposure in order to effectively perform the job. New graduates with Quantity

Surveyor or Civil Engineering can also apply.

Job Responsibilities

1. Procurement & Cost Management & Analysing Bill of Quantities.
   • Support a new plant expansion purchases for Production materials.
   • Prepare and evaluate cost estimates for non-production procurement including rental equipment and infrastructure services (e.g., renovation works, M&E, general building maintenance).
   • Review supplier/contractor quotations against Bill of Quantities (BQ), scope of works, and technical specifications to ensure value-for-money.
   • Conduct preliminary cost analysis and budgeting for upcoming service and maintenance packages.
   • Coordinate and perform commercial evaluation of tenders for outsourced services and infrastructure upgrades.
   • Draft and review scope of works and contract terms for service vendors, ensuring coverage of commercial risk, timelines, and deliverables.
   • Track and report on actual vs. budgeted costs for procurement packages and service contracts; flag any cost variations.
   • Evaluate and certify claims, invoices, and variations from service contractors in accordance with agreed terms.
   • Liaise with internal project/QS teams for accurate quantity take-off, pricing validation, and site-specific procurement needs.
   • Maintain a vendor rate library and cost database for benchmarking and forecasting purposes.
2. Customs & Import/Export Management
   • Handle full set of customs documentation (K1, K2, K3, COO, invoice, BL, packing list, Incoterms experience).
   • Liaise with freight forwarders, customs brokers, and regulatory agencies (JKDM, MITI, SIRIM, MAQIS, etc.).
   • Ensure proper classification of HS codes and application of customs duties, exemptions, and licensing.
   • Monitor shipment schedules and ensure timely customs clearance aligned with project requirements.
   • Keep procurement activities aligned with internal compliance, Free Trade Agreements (FTAs), and cost efficiency principles.
   • Experience in dealing with all sorts of Incoterms and especially in using Letter of Credit, Bank Guarantee.
3. Continuous Improvement & Reporting
   • Identify opportunities to reduce procurement and lifecycle costs through commercial insights, improved contract structuring, and vendor negotiation.
   • Implement cost control tools and reporting formats for better visibility across non-production spending.
   • Support audits and reviews related to cost justifications, vendor selection, and contract evaluations.

Job Requirements

• Diploma/Degree in Quantity Surveyor (Preferred), Supply Chain Management, Business, or related field.
• Minimum 2–3 years’ experience in procurement or QS or Contract Management (those from QS background with Procurement exposure will have an added advantage).
• Knowledge in equipment rental markets and service vendor management.
• Familiarity with custom clearance and import/export documentation is an added advantage.
• Strong negotiation, communication, and organizational skills.
• Ability to multitask and work in a fast-paced environment.
• Proficient in Microsoft Office and procurement systems (e.g., ERP, Oracle, SAP).
• Able to multitask and work under pressure to meet project and shipment deadlines.