Procurement Executive

WORQ; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A dynamic procurement firm in Kuala Lumpur seeks a Procurement Executive to support outlet operations. The ideal candidate will manage vendor relationships, ensure compliance with regulations, and source high-quality products. This role requires strong negotiation skills and a detail-oriented mindset, with 2–3 years of relevant experience preferred. Responsibilities include overseeing maintenance services and preparing reports on procurement performance.

Qualifications

• 2–3 years’ experience in procurement, facilities, or operations support roles.
• Ability to bridge communication between outlets, vendors, and management.
• Familiar with compliance processes and vendor contracts.

Responsibilities

• Partner with Outlet and Operations Teams for quality sourcing solutions.
• Ensure timely maintenance of outlets and procurement of necessary items.
• Support compliance with local regulations and maintain operational licenses.
• Negotiate with suppliers to optimize procurement value.

Skills

Sourcing and negotiation skills

Stakeholder communication

Organizational skills

Detail-oriented

Proficiency in Microsoft Excel / Google Sheets

Education

Bachelor’s Degree in Business Administration, Supply Chain Management, or relevant field

Job description

Overview

We are looking for a Procurement Executive to support our outlet operations and ensure smooth, efficient, and compliant procurement processes across all locations. This role involves partnering closely with the Operations Team to source quality products, manage vendor relationships, and oversee maintenance and regulatory requirements. The ideal candidate is detail-oriented, resourceful, and skilled in balancing cost, quality, and operational needs. You will play a key role in ensuring our outlets are well-equipped, compliant, and consistently deliver a great member experience.

Responsibilities

• Outlet Support & Experience
  • Partner with Outlet and Operations Teams to understand on-ground needs and translate them into quality sourcing solutions that enhance member comfort, design, and overall experience.
  • Source and recommend products, fittings, and maintenance vendors that align with WORQ’s brand standards and quality expectations.
  • Support rollout and setup of new outlets or refurbishments, ensuring readiness for launch and ongoing operational smoothness.
• Maintenance & Service Continuity
  • Coordinate with vendors for timely preventive and corrective maintenance of outlets.
  • Ensure procurement of maintenance items and services meets quality, cost, and reliability standards.
  • Track and monitor service-level performance from suppliers.
• Regulatory, Compliance & Safety
  • Support outlets in maintaining valid operational licenses and ensuring compliance with local regulations (e.g., business, signage, and health/safety permits).
  • Work closely with internal stakeholders to ensure all regulatory requirements are renewed and documented accurately.
• Procurement Operations
  • Research and evaluate vendors based on quality, reliability, and value.
  • Negotiate with suppliers to ensure the best value and service quality.
  • Maintain accurate procurement records, purchase orders, and delivery tracking for all departments.
  • Prepare periodic reports on procurement performance, cost optimization, and vendor quality.

Qualifications

• Bachelor’s Degree in Business Administration, Supply Chain Management, or relevant field.
• 2–3 years’ experience in procurement, facilities, or operations support roles.
• Strong sourcing and negotiation skills, with an eye for design and quality.
• Excellent stakeholder communication — able to bridge the gap between outlets, vendors, and management.
• Organized, detail-oriented, and proactive in solving on-ground operational issues.
• Familiar with compliance processes, vendor contracts, and documentation workflows.
• Proficient in Microsoft Excel / Google Sheets and comfortable with data tracking and reporting.
• A team player with the agility to thrive in a dynamic, fast-paced environment.