Procurement Executive

HFG Insurance Recruitment; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading recruitment firm in Kuala Lumpur is seeking a candidate for a procurement operations role. The ideal applicant will engage with stakeholders, manage intercompany purchase orders, and support contract management processes. Requirements include a Bachelor’s degree, at least 2 years of procurement experience, and proficiency in relevant systems. This position offers an excellent opportunity to contribute to dynamic business operations.

Qualifications

• Minimum 2 years of working experience in procurement operations or intercompany management.
• Experience in a global/shared services environment will be an added advantage.
• Proficiency in any Procurement/ERP systems/P2P system.

Responsibilities

• Create and manage intercompany purchase orders in Coupa.
• Coordinate the bulk upload of intercompany contracts.
• Resolve discrepancies between received items and invoiced quantities.
• Liaise with internal teams to align on intercompany processes.

Skills

Team player

Stakeholder engagement

Analytical skills

Communication skills

Education

Bachelor’s Degree in Business Administration / Supply Chain / Purchasing

Tools

Coupa

Microsoft Office Suites

Job description

The ideal candidate is a team player who will be responsible for working with company data in various business areas. Specific responsibilities include reporting metrics, analyzing methodologies, suggesting operation improvements, and building proposal evaluations in a cross-functional environment.

Responsibilities

Intercompany Purchase Order Management

• Create and manage intercompany purchase orders (POs) in Coupa or equivalent systems.
• Ensure POs are aligned with business rules and approved workflows.
• Monitor PO status and resolve discrepancies in pricing, quantity, or delivery.

Contract Uploading and Lifecycle Management

• Coordinate the bulk upload of intercompany contracts into Coupa, ensuring all mandatory fields are completed.
• Maintain a centralized register of intercompany agreements, including expiry dates and renewal notifications.
• Collaborate with BCOs/BCMs to ensure timely submission and system compliance.
• Support contract vetting, execution, and updates in accordance with intercompany transaction policies.

Invoice Matching

• Resolve discrepancies between received items and invoiced quantities.
• Ensure accurate data entry and documentation for audit and compliance purpose

Stakeholder Engagement and Reporting

• Liaise with internal teams (e.g., recharge, finance, legal) to align on intercompany processes.
• Provide regular updates on contract uploads, PO status, and goods receipt metrics.
• Train and support end-users on system usage and compliance requirements.

Qualifications

• Bachelor’s Degree in Business Administration / Supply Chain / Purchasing or equivalent.
• Minimum 2 years of working experience in procurement operations or Intercompany management
• Experience in a global / shared services or similar environment providing procurement related services will be an added advantage.
• Proficiency in any Procurement / ERP systems / P2P system.
• Proficiency in the use of Microsoft Office Suites.
• Good understanding of procurement, business processes and systems.
• Ability to develop strong relationships with internal and external stakeholders.