Procurement Executive

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading procurement firm in Kuala Lumpur seeks a candidate to verify submissions for the PR/PO process, negotiate with vendors, and manage procurement documentation. The role requires solid experience in monitoring supplier performance, ensuring compliance, and handling new vendor registrations. The candidate should be detail-oriented, possess strong negotiation skills, and be capable of updating procurement policies as needed. This position offers a dynamic work environment and a chance to work closely with cross-functional teams.

Qualifications

• Proven negotiation skills with external vendors.
• Strong documentation and tracking abilities.
• Experience in supplier evaluation and compliance monitoring.

Responsibilities

• Verify submissions for accuracy and compliance for the PR/PO process.
• Negotiate commercial terms with vendors.
• Manage PR/PO processes and obtain necessary approvals.

Job description

Overview

Verify Pre-PR submissions from requestors to ensure the accuracy, completeness, and compliance of specifications, quantities, pricing, and delivery requirements in accordance with departmental requirements before proceeding with the PR/PO process in the system.

Track, record, and maintain proper documentation of all Pre-PR submissions for internal monitoring, traceability, and audit purposes.

Negotiate with external vendors to secure the most favorable commercial terms, pricing, delivery schedules, and contractual conditions.

Initiate and manage PR/PO processes, including obtaining the necessary approvals from respective Heads through the SAP and SQL systems.

Evaluate and continuously monitor supplier performance in terms of quality, delivery, compliance, and service levels.

Manage new supplier registration, including verification of documents and compliance with company and regulatory requirements.

Maintain and update the Approved Vendor List (AVL), including obtaining HOD and GM approval for the addition of new vendors.

Respond to Corrective Action Requests (CAR) issued by QHSE arising from internal or external audits within the stipulated deadlines.

Review and update procurement procedures, policies, and related documentation whenever there are changes in processes or business requirements.

Update the Risk and Opportunities Review List to ensure alignment with current processes, controls, and operational conditions.

Perform any other duties and responsibilities as assigned by the Company from time to time.